Finance Manager
Position Summary Expectations - Duties, Responsibilities
Duty Station: Phnom Penh – Krousar Thmey Head Office
Supervision: Executive Director
Version: 2020.10
As a key member of the Krousar Thmey Head Office, the Finance Manager is responsible for all financial tasks and for providing financial advice and support to colleagues.
By complying herself/himself with Krousar Thmey vision, mission and policies, she/he will contribute to achieve the organization goals and objectives. He/she will work closely with the Executive Director with support from half-time Finance advisor, and also collaborates with different staff from different structures of Krousar Thmey. He/she will manage the finance team which is composed by Finance coordinator and Accountant.
Conditions
• Expected starting date : 18 January 2021 (or later if necessary)
• Monthly salary range : based on qualifications
- Financial and accounting management
- To contribute to build and monitor the organization’s annual budget
- To track all actual expenses to budget line
- To follow-up actual expenses and ensure that organizational funds are used appropriately, in accordance with donor agreements and comply with the financial management policy
- To monitor cash flows and ensure that there are enough funds available in the bank for daily operation
- To ensure that the financial management policy are appropriately implemented
- To check and validate documents submitted by the Finance staff such as petty cash reports, bank reconciliations, cash reconciliations, etc.
- To verify all the quotations collectedTo validate purchases, missions and trainings requests according to related policies of KT
- To check the asset tag for new assets acquisition, transfer, and inventories
- To prepare the accounting closure and produce financial reports based on each donor’s requirement
- To continue to develop and improve financial guidelines, best practices and procedures within the organization, as necessary
- To continue to develop and improve the financial system and accounting system (QuickBooks), as necessary
- Relations with internal departments and third partiesTo supervise the finance team in the Head Office (2 persons)
- To visit field offices and program activities on a regular basis in order to check the expenditures, calculate monthly amounts to transfer and perform controls such as inventory, cash counts, etc.
- To provide support to field finance staff, and work closely with them to ensure that financial information is accurate and up to date
- To follow-up funding situation with Krousar Thmey international entities in collaboration with project and donor relations officer
- To prepare and send a budget proposal to Program teamTo check the accuracy of all financial reports before they are sent to donors
- To manage the overall relation with banks, including opening and closing accounts, negotiation of conditions and manage the follow-up of all Organization’s bank accounts
- To liaise with the external auditors and reconcile accounting system to make an adjustment following the raising points in external audit report as necessary
- Administrative related tasksTo follow up staff changes and update the dedicated file with new information (Salary, seniority, … and specifying the donor’s name and % covered per donor)
- To double check the calculated provident fund for the year N (equivalent of one month salary for all active full-time, debit the account 60123, provident fund provision and credit the account 22100, provident fund advance from the calculated amount)
- To double check the calculation of the total amount withdrawn by the staff for the year N and transfer the equivalent of the calculated amount from provident fund bank account to Krousar Thmey Cambodia account
- To perform other tasks as requested by the Executive Director.
- A minimum of 3 years of experience in coordinating/managing finance and accounting in the development or NGO sectors
- At least Bachelor degree in Finance and Accounting, or equivalent combination of education and proven work experience (Master in Finance/accounting/audit would be an asset).
- Excellent organization skills with a proven ability to prioritize tasks and a demonstrated experience in accounting and financial tasks
- Proficient in MS Office, particularly Excel
- Good knowledge of accounting systems (QuickBooks)
- Excellent command of spoken and written English (French would be an asset)
- Strong communication and interpersonal skills, with an ability to work well in a multicultural team, with people from diverse backgrounds
- Autonomous and proactive, with a sense of initiative, responsibility, accountability, adaptability and flexibility
- Proven ability to travel regularly in provinces
- Car or motorbike driving skills (optional for People with Disabilities).
