Cashier & Admin
Position Circumstances
- Career Category: Accounting, Banking / Finance
- Schedule:Full-time
- Salary: Negotiable
Duties & Responsibilities:
- Transactions management with stakeholders
- Site report – Operations
- Monthly print out invoice listing (WinS, Site balance, Stock invoice, Water Quality)
- Consolidate the data between field activities and effective clearance (Site Clearance and Monthly Clearance)
- Prepare supporting financial document and follow-up cash transaction / collection / reconciliation
- Ensure the completion of supporting documents collection (For accountants bookkeeping)
- Pilot cashier app tasks
- Site report into Cashier app.
- Ensure the communication and coordination with the entrepreneurs
- Entry the data from the entrepreneur’s site report weekly
- Ensure the accuracy of the data
- Edit and send invoice to the entrepreneur (WinS, EC and Stock)
- Follow-up and ensure the payment of the invoices by the entrepreneurs
- Verify the accuracy of the WinS report sent by the entrepreneurs
- Validate and confirm the reception of the payment
- Close the monthly site report and report to finance department
- Cash Management
- Process cash on hand replenishment (Cash top up)
- Controlling petty cash
- Perform cash count - weekly and monthly basis
- Cash on hand reconciliation
- Prepare payment documents for suppliers such as site material suppliers, landlords, utilities, internet ..
- Stock Control
- Ensure the stock management of the regional office such as stock in, stock out, first in, first out
- Ensure the recording of the stock flow into a specific software
- Perform stock inventory (monthly and quarterly)
- Office management and admin
- Day to day management of the regional office (including security, cleaning hygiene and maintenance
- Prepare quotation and source supplier for the maintenance of the office Ensure office have enough maintenance
- Ensure office have enough material, equipment, stationery for team
- Assist HQ cashier on material distribution to all staff at platform (admin/IT
- materials)
- Ensure the office has enough small material and books for operations, for example site clearance, cash payment, plastic bags, etc."
- Assist HQ cashier on material distribution to all staff at platform (admin/IT materials) Monitoring” with “Monitor”
- Ensure have enough TS1001 form (Payment request, mission letter, vehicle maintenance, log sheet, official receipt and other forms needed to group with site clearance book ).
- Record letter in and out and assist admin manager & procurement manager on preparation official letters or agenda for the liaison with the stakeholder
- Monthly print out letter for commune to operation team
- Prepare meetings and workshops according to the needs of the regional office
- Support every event according to the needs of the regional office Support with
- Prepare meetings and workshops according to the needs of the regional office
- Ensure all administrative tasks requested by the regional managers are done on time
- Maintain confidentially of financial & compliance document of organization
- Control fixed assets of the regional office
Expected Profile of Candidates
Languages:
- Khmer - Fluent is required
- English - Medium
Qualifications:
- Bachelor's Degree in Bank/Finance/Accounting is preferred
- Bachelor's Degree in Business Administration is preferred
Work History:
- Cashier & Admin in Financial (Banks, Microfinance) for 2 years is preferred
Skills & Knowledge:
General & Technical Skills
- Computer knowledge (Ms. Office)
Soft Skills
- Be able to travel to different sites when needed
- Be honest and committed to work and be team player
Finance Coordinator
Position Circumstances
- Career Category: Accounting, Accounting - Taxation / Audit, Banking / Finance
- Schedule:Full-time
- Salary: Negotiable
Teuk Saat 1001 is looking for a young talent motivated to grow his/her skills through supporting the Finance Director in the running of 3 departments of the organization: Accounting, Procurement, Administration. A new ERP is being implemented for all 3 departments, you will be deeply involved in the process. This means there is room for fast development and promotion.The organization has a hybrid structure, managing a network of micro-enterprises while implementing social projects with external donors (both international and local). He/she will be reporting directly to the Finance Director of Teuk Saat 1001, to ensure good execution and compliance with procedures. He/she is a true “business partner” for the Finance Director, taking on the lead on all issues raised by the top management. He/she will have strong controlling skills to ensure smooth reporting and budgeting.
Duties & Responsibilities:
- Accounting
- Support a team of 3-4 accountants dealing with:
- Preparing and maintaining accurate accounting records (accrual basis)
- Internal and external reporting
- Policies and procedures enforcement
- Ensure full compliance and review accounting books to ensure accuracy
- Perform financial controlling and ad hoc analysis based on management
- requests
- Oversee monthly tax declarations and monthly closing
- Participate in the preparation of budgets and forecast
- Stock
- Support stock controlling.
- Ensure that the purchase and deliveries flows are respected and not delayed.
- Ensure that inventory counts match reality and accounting, at all times.
- Administration
- Work closely with a team of 4 admin officers and their supervisor, on:
- Treasury functions: cash management, advance, clearances, reconciliation and fund transfer, disbursement schedules, controls and cash counts.
- Organization and management of equipment and assets, including vehicles (trucks, cars, motorcycles)
- Stock management in the 3 branch offices.
- Ensure the compliance with Cambodian regulations (labor, tax, registrations, licensing) and deal with ministries and other public bodies when necessary
- Review payroll (preparation by the HR Supervisor)
- Procurement
- Support 2 employees in charge of:
- Sourcing equipment and material, including overseas
- Processing paperwork according to policies (e.g. contracts, purchase orders)
- Procurement forecasting and budgeting
- Quality control
- Ensure that procurement policies and procedures are respected
- Support the relations between Procurement and other internal departments
Expected Profile of Candidates
Languages:
- Khmer - Fluent is preferred
- English - Good is preferred
Work History:
- Finance Coordinator in Social Enterprises and Impact for 3 to 5 years as a minimum
- Finance in Social Enterprises and Impact for 3 to 5 years as a minimum
- Accounting Supervisor in Social Enterprises and Impact for 3 to 5 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Proficient in data analysis and forecasting method with analytical mind
- Excellent in the use of IT tools: MS Office (especially MS Excel) and financial /
- management software (QuickBooks, ERPs)
- Experience in the private sector is required. Social business or NGO is a plus
- Native Khmer speaker and fluent in English
Soft Skills
- Native Khmer speaker and fluent in English
- Strong traits of accountability, integrity and loyalty
- Curious and hard-working
- Team-player
- Good communication skills and ability to work under pressure
- Interesting in social business model and development sector
