Finance Coordinator
- Career Category: Accounting, Banking / Finance
- Schedule:Part-time
- Salary: Negotiable + Based on Experience
Hope for the Silent Voices is seeking an experienced and highly dependable Finance Coordinator to oversee and coordinate the organization's essential financial processes on a part-time basis.
This position is particularly suited to an experienced finance professional who no longer necessarily desires a traditional full-time position, but who wants to use strong accounting and financial-management skills in meaningful work.
The successful candidate will be trustworthy, organized, accurate, steady, proactive, and comfortable taking ownership of financial responsibilities with limited supervision.
Part-Time: Monday–Friday | 8:00 a.m.–12:00 noon, preferred | 20 hours per week
The Opportunity
HFSV is seeking an experienced and highly dependable Finance Coordinator to oversee and coordinate the organization's essential financial processes on a part-time basis.
This position is particularly suited to an experienced finance professional who no longer necessarily desires a traditional full-time position, but who wants to use strong accounting and financial-management skills in meaningful work.
The successful candidate will be trustworthy, organized, accurate, steady, proactive, and comfortable taking ownership of financial responsibilities with limited supervision.
Because our work directly involves children and young women, we place significant value on professional maturity, sound judgment, discretion, kindness, and being a positive presence within the HFSV environment.
- Financial Management & Accounting
- Maintain accurate and current financial records for HFSV.
- Review and verify payment requests, settlements, reimbursements, and supporting documentation.
- Ensure expenditures comply with HFSV policies, approved budgets, internal financial controls, and applicable donor requirements.
- Record organizational income and expenditures accurately within QuickBooks.
- Prepare necessary month-end journal entries and financial adjustments.
- Maintain accurate cash books and conduct appropriate cash reconciliations and cash counts.
- Perform monthly bank reconciliations and investigate discrepancies promptly.
- Process invoices and ensure payments are completed accurately and within required deadlines.
- Maintain organized electronic and physical financial documentation and supporting records.
- Payroll, Benefits & Statutory Responsibilities
- Prepare and coordinate monthly staff payroll.
- Calculate applicable employee benefits and other approved staff payments.
- Maintain appropriate payroll documentation.
- Calculate applicable seniority/severance obligations in accordance with Cambodian requirements and HFSV policy.
- Coordinate timely payment and documentation of applicable taxes, NSSF/social-security obligations, and other statutory requirements.
- Cambodian NGO Compliance
- Assist HFSV leadership in maintaining strong financial compliance with Cambodian laws and NGO requirements.
- Prepare or coordinate required monthly, quarterly, and annual financial or tax filings.
- Maintain familiarity with requirements involving relevant Cambodian authorities, including GDT, ACAR, NSSF, and other applicable government bodies.
- Maintain financial records in a manner that supports government inspections, audits, organizational reporting, and NGO compliance requirements.
- Communicate professionally with government representatives, accountants, auditors, banks, and other external stakeholders when required.
- Financial Reporting & Controls
- Assist in preparing clear monthly financial reports for organizational leadership.
- Monitor income and expenditures and identify unusual transactions, discrepancies, or areas requiring management attention.
- Support budget-versus-actual monitoring and provide leadership with timely information regarding significant variances.
- Help strengthen internal financial controls and recommend practical improvements where appropriate.
- Ensure proper authorization, supporting documentation, and financial accountability for organizational expenditures.
- Assist with financial documentation required for donor reporting, grants, sponsorship programs, and organizational projects.
- Asset & Inventory Accountability
- Maintain HFSV's fixed-asset register.
- Ensure organizational assets are appropriately recorded, identified, and documented.
- Assist with periodic physical verification of significant organizational assets.
- Coordinate with administrative staff regarding financial records associated with purchases, equipment, supplies, and inventory.
- Team Support
- Provide practical guidance to staff regarding HFSV financial procedures and required documentation.
- Work collaboratively with the Country Director, HR/Admin team, program staff, and organizational leadership.
- Help ensure that financial processes support the smooth daily functioning of HFSV rather than unnecessarily slowing program operations.
- Participate in appropriate organizational meetings when financial input is required.
- Perform other reasonable finance-related duties consistent with the responsibilities of the position.
- English - Good
- Khmer - Good
- Bachelor's Degree in Accounting, Finance, Business Administration, or a related field, or equivalent significant professional experience.
- Strong practical accounting and financial-management experience.
- Previous experience within an NGO, nonprofit, development organization, school, social enterprise, or similarly accountable environment strongly preferred.
- Demonstrated proficiency with QuickBooks or comparable accounting software.
- Strong understanding of Cambodian accounting, taxation, payroll, NSSF, and financial-compliance requirements.
- Experience preparing financial documentation and reports for Cambodian government authorities.
- Strong knowledge of financial controls, reconciliation, documentation, and audit preparation.
- Excellent attention to detail and a consistently high standard of accuracy.
- Ability to identify discrepancies and resolve financial issues rather than simply record transactions.
- Good working English and Khmer communication skills.
- Ability to use Microsoft Excel, Word, email, cloud-based documentation, and other standard office systems confidently.
- Ability to organize responsibilities independently and consistently meet deadlines.
- High personal integrity and honesty.
- Professional maturity and sound judgment.
- Reliability and consistency.
- Strong personal accountability.
- Discretion and respect for confidential information.
- A calm, steady, and solutions-oriented approach.
- Humility combined with the confidence to raise concerns when something does not appear correct.
- A servant-hearted approach to supporting colleagues and the organization.
- Warmth, patience, compassion, and respect when interacting with others.
- An appreciation for mentoring, encouraging, and positively influencing younger people.
- Comfort working within an environment where children and young women are regularly present.
- Strong respect for child safeguarding, appropriate adult-child boundaries, and HFSV's responsibility to provide a safe and nurturing home environment.
- A desire to contribute to work that has meaningful impact beyond simply completing accounting tasks.
