Finance Assistant
Position Circumstances
- Career Category: Accounting, Banking / Finance, Assistant
- Schedule:Full-time
- Salary: Negotiable
Directly Reports to: Financial Controller
Department: Finance
Division: Finance
Success in this role will be measured through:
- Accurate and timely processing of finance transactions.
- Systematic and timely filing of finance documents.
- Strong adherence to internal financial controls and procedures.
Duties & Responsibilities:
- Assist with the completion of forms for advance requests, payment requests and expense claims
- Check all supporting documents are correct and complete
- Review supplier invoices and reports prior to arranging payments
- Enter vendor invoices and other expenses in the accounting system
- Prepare weekly payment reports for payments due to vendors and arrange approval
- Create payments in the online banking system
- Enter payments in the accounting system and send payment advices to vendors
- Respond to email queries from vendors
- File hardcopy and electronic documents in accordance with procedures
- Maintain a calendar and set reminders for task completion dates
- Prepare cash advance forms for Operations team and arrange approval
- Arrange advance payments
- Collate supporting documents and prepare expense reports to clear cash advance requests
- Check and complete the payment or advance settlement form with the supporting documents
- Other tasks as assigned by line manager
Expected Profile of Candidates
Languages:
- English - Good
Qualifications:
- Bachelor's Degree in Accounting
Skills & Knowledge:
General & Technical Skills
- Previous experience in a finance administration role.
- Good written and verbal communication skills.
- Proficient in Microsoft Excel and accounting systems.
Soft Skills
- Strong attention to detail and a high level of accuracy.
- Excellent organisational and time-management skills.
- Ability to work independently while collaborating effectively with operational teams.
- High level of confidentiality and professionalism.
- Detail-focused, with a strong commitment to financial accuracy.
- Proactive in identifying and resolving discrepancies.
- Reliable and able to meet payment and reporting deadlines.
- A strong communicator who can build positive relationships with internal teams.
