Finance Assistant
Position Summary Expectations - Duties, Responsibilities
This position is expected to start as soon as possible.
The position is reporting to: Admin/Finance Manager.
The Finance Assistant is to be responsible for the accuracy and smooth financial operation of the organization and the main responsibilities are described as follows:
- Enter all financial transactions on a day-to-day basis into the accounting system (QUICKBOOK), ensuring accuracy and compliance with accounting procedures, including checking that codes are accurate according to the chart of accounts.
- Reconcile the accounting system with the record of transactions daily and oversee cash reconciliations.
- Provide recommendations for any adjustments if needed to ensure the correctness of accounting records and budget availability.
- Prepare cash and bank reconciliations in the accounting system.
- Check supporting documents (purchase requests, quotations, contracts, invoices, receipts, summary reports, etc.) for accuracy and efficiency.
- Make payments to suppliers and prepare receipts for all incomes.
- Assist the Finance Officer/Manager in scanning documents and filing financial documents chronologically.
- Stamp "PAID" on completed financial documents before scanning and filing.
- Conduct financial monitoring (field visits, spot checks, etc.).
- Participate with admin staff in procurement activities.
- Assist in preparing documents for the annual audit.
- Perform other tasks assigned by the supervisor.
- At least bachelor’s degree in accounting, financing, or a related field,
- Having at least a minimum of two years of work experience in Accounting or Finance
- Ability to establish and maintain effective working relationships with co-workers, supervisors, stakeholders, and suppliers
- Knowledge of law and policy related to finance
- Sufficient English communication skill
- Computer proficient in Ms. Word, Excel, PowerPoint, Outlook, and QuickBooks.
- Ability to work independently, under pressure
- Be respectful and transparent in dealing with others, commitment, accountability, integrity, be flexible, and accept responsibility for delivering outcomes
- Willingness to work as a team with good organizational and inter-personal skills, reliable, honest, and trustworthy person
- Be able to travel overnight at the project sites
