Finance Assistant (1 Position)
Position Summary Expectations - Duties, Responsibilities
Report to : Senior Finance Officer
Position Purpose:
The Finance Assistant is responsible for bookkeeping, accounting, financial management and assisting Head of Finance Cambodia in the day-to-day running and management of the finance department; completing delegated administrative tasks and ensuring the accuracy and maintenance of supporting documentation and accounting systems.
- Detailed Responsibilities:
- Recording of transactions on the accounting system, completion and review of cashbooks and ensuring that all transactions are validated / balanced and send to the Senior Finance Officer as per calendar deadlines
- Assist in monitoring of budget implementation by verifying budget availability for all purchase requests, in line with MAG procurement policies, and in consultation with Senior Finance Officer.
- Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
- Ensure compliance with all finance guidelines, policies, procedures and regulations of MAG and MAG’s donors.
- Analyse monthly expenditure to identify any trends or anomalies. Raise any concerns regarding expenditure or budgets.
- Assist in preparing the statement of the weekly/monthly cash count of the cash book
- Join at internal and external meetings when requested by HoFC
- Assist in recording all transactions related to Tax, VAT and Withholding tax and record Tax return list to be submitted to General Department of Taxation (GDT).
- Support the internal, external, donor audit document and follow up on all auditor findings and recommendations
- Ensure accuracy of the data (such as donor code cost centre natural code) entered in database.
- Report any areas of concern, or financial non-compliance to the Senior Finance Officer as soon as possible.
- Perform other related duties as required.
- Responsibilities of all staff
- As part of their roles, all MAG staff are required to:
- Uphold and implement MAG standard policies including, but not limited to the Policy on Personal Conduct, Protection of Children and Vulnerable Adults, Dignity at Work, Financial Crime Policy, Gifts and Hospitality Policy and Equal Opportunities Policy
- Understand and uphold the standards outlined in MAG’s Safeguarding Framework, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with MAG’s work and reporting concerns if they do arise.
- Work within the framework of MAG’s core values, promoting its ethos and mission statement.
- Work towards achieving programme and/or department business plan objectives
- Ensure familiarity with and adhere to all MAG policies and procedures and keep informed of MAG activities
- Undertake and apply learning from appropriate training and development programmes.
- Undertake the role in a manner appropriate to the cultural context and within the local legal framework
- On occasion, work outside regular working hours as circumstances dictate.
- Essential qualifications, experience and skills
- High proficiency in accounting and finance skills.
- Bachelor Degree in Business Administration and Finance or other related field.
- 2 years experiences in working with an NGO or other related field in finance management
- Excellent communication and team building skills
- Good Data Analytical skills
- Good written, and reporting skill in English
