Finance and Administration Assistant
Position Summary Expectations - Duties, Responsibilities
Location: Battambang
Reporting to: Finance and Administration Manager
Working Hours: Monday to Friday (8:00-12:00, 1:30-5:30)
Start Date: As soon as possible (Urgent)
Duration: Short term with possible extension
OVERALL PURPOSE OF THE ASSIGNMENT
The main purpose of this position is to assist Finance and Administration Manager, Finance and Administration Officer and Program staff with bookkeeping, procurement, logistic arrangements, office expenses and support in communication with project stakeholders and support some HR tasks.
- Financial Role
- Assist with staff business trips and the travel expense process including; review all receipts, bills, invoices, other supporting documents and staff clearances to ensure compliance with the accounting principles, donor. requirements, Finance policy and guidelines, including audit compliance.
- Copying, printing, scanning of documents and reports to donors.
- Assist Finance and Administration Officer with payment of office expenses.
- Assist Finance and Administration Officer with banking transactions (transfer, update bank statements…).
- Support program staff with field monitoring bookkeeping.
- Assist with entering transactions to QuickBooks system.
- Admin and Logistic Role
- Ensure the maintenance and support of office equipment, fixed assets, furniture and fixtures and as well as the office building. Keep the asset records up to date.
- Oversee office cleaner, ensure that our office is well organised, following safety and security measures, and communicate with the landlords.
- Oversee and manage the office car and the car log-sheet regularly. Schedule car maintenance and inspection.
- Assist with logistic arrangements of support visitors and international volunteers.
- Support team procurement and logistic arrangements for workshops/ meetings/training.
- Collection and filing of staff timesheets.
- Drafting of letters to government and relevant stakeholders.
- Support team with proof reading and filing invitation letters and other documents.
- HR Role
- Keep up to date record of staff and their leave applications.
- Assist with recruitment and interview process.
- Working with National Social Security Fund (NSSF) updating staff commencing employment and any claims for staff.
- Working with Department of Labor and Vocational Training to update commencement or conclusion of employment.
- Other Assigned Tasks:
- Perform all other duties assigned by supervisor.
- Bachelor degree in a relevant field (Preferred not required).
- A minimum of 2-3 years working experience related with finance and admin.
- Ability to manage confidential information, integrity, honesty.
- Skills in using computer applications (internet, email, Word, Excel, QuickBooks, and other office applications) and ability to use office equipment.
- Ability to be flexible and work to deadlines.
