Finance and Admin Officer
Position Circumstances
- Career Category: Banking / Finance, Accounting
- Schedule:Full-time
- Salary: Negotiable
Term: Rolling 12-month contract with a probationary period of 3 months. The contract will be extendable based on satisfactory performance preceding the contract assessment.
Duties & Responsibilities:
- Ensure all supporting documents are properly filed and comply with internal policies.
- Maintain account books and account systems with accurate accounting systems by entering data precisely and proofreading.
- Record financial transactions in Sage 50 or other approved accounting systems.
- Maintain up-to-date cashbooks and perform regular cash counts (including surprise checks).
- Assist in preparing monthly bank reconciliations and highlight any discrepancies.
- Assist in tracking program expenditures against approved budgets.
- Support the preparation of the budget versus actual reports.
- Provide financial data and documentation to support reporting requirements.
- Assist in preparing documentation for tax filings and statutory compliance.
- Maintain organized records for tax, payroll, and social security contributions.
- Support salary processing, tax, and NSSF.
- Review completeness of supporting documents for petty cash and payment requests..
- Process payments (cheque and e-banking) in accordance with approved procedures.
- Monitor and follow up on outstanding invoices, staff advances, and settlements.
- Liaise with banks for routine transactions as assigned.
- Assist in maintaining the asset register and updating asset records.
- Ensure asset labels are properly affixed before handover.
- Support periodic physical asset verification and documentation.
- Coordinate with program teams on budget utilization and expense tracking.
- Liaise with auditors and ensure timely submission of audit requirements.
- Provide finance policy orientation and refresher training to staff.
- Contribute to the development and improvement of SOPs and financial processes.
- Attend relevant team meetings and support internal coordination.
- Support project teams on financial and administrative matters as needed.
- Prepare relevant finance letters to relevant parties.
- Perform other duties as assigned by supervisor or management.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Bachelor's Degree in Finance, Accounting, or a related discipline
Work History:
- At least of relevant professional experience for 3 years
Skills & Knowledge:
General & Technical Skills
- Proven expertise in budgeting, financial reporting, and financial analysis.
- Solid understanding of accounting principles and regulatory compliance.
- Proficiency in standard accounting software such as SAGE, Quickbook, and Microsoft Word, Excel, PowerPoint, and Google Workspace.
- Excellent written and verbal communication skills in Khmer and English.
Soft Skills
- Strong interpersonal skills and the ability to communicate effectively with diverse stakeholders.
- Demonstrated analytical, problem-solving, and negotiation abilities, with a focus on balancing program goals and standard policies.
- Capacity to motivate and foster a collaborative environment within a diverse team.
- Effective time management and organizational skills.
- High level of integrity and discretion in handling sensitive and confidential information.
