Finance and Admin Officer
Position Summary Expectations - Duties, Responsibilities
ACCOUNTABLE TO: Finance Manager
LINE MANAGEMENT: Siem Reap Cleaner
LOCATION: Siem Reap Province with occasional travel within Cambodia
OPEN TO: Cambodian Applicants
EMPLOYMENT TYPE: Full Time, 6 month Fixed Duration Contract
SALARY: Based on experience and qualifications
START DATE: 01 December 2025
The role
- Finance and Admin Officer processing payments and bank transfers, posting expenses, maintaining accurate financial records, managing petty cash. The officer ensures all financial activities comply with policies and procedures.
- Finance and Admin Officer needs to ensuring a well-organized, managing office supplies, maintaining official documents and confidential records, and organizing meetings and travel arrangements.
- While the key Responsibilities and Tasks assigned to this role are listed below, Finance and admin officer specific responsibilities is to uphold and promote the organization's policies.
- R1: Finance
- Preparation of monthly budget requests, then process required bank transfers.
- Daily check, reconcile and verify monthly advance requests/ expense forms from Project Managers and staff to ensure all supporting documents prompt timing and correct procedures are followed and are approved before giving cash out and uploading into the accounting system.
- Ensure transactions are accurately recorded and posted to the accounting system.
- Monitor bank balances, upload bank statements.
- Arrange payment of suppliers in a timely manner (e.g. rent, electricity, water, telephone, etc).
- Maintain records of authorised personnel for bank, tax or other authorities.
- Ensure any SBBC bank accounts are set up correctly with appropriate signatories and authorisations.
- Prepare cash count on a monthly basis and handle the office petty cash box.
- Arrange quotations for procurement as required.
- Assist project staff to purchase all kinds of material/equipment in line with financial policy.
- Keep staff updated on organisational forms and formats for usage.
- Provide technical finance support to colleagues as part of program management as required.
- R2: Admin and Office management
- Responsibilities for general administration, supervise activities concerned with office and grounds maintenance.
- Manage the office cleaner to ensure office cleanliness is maintained.
- Liaise with the landlord to ensure any requests for repairs are followed up.
- Maintain a register and file all official documents (e.g. MOUs, official documents with the Ministry, rental contracts, etc).
- Maintain a stock of office supplies (e.g. stationery, kitchen supplies, cleaning supplies, etc).
- Arrange regular purchase office supplies and stationery, as well as small capital items and IT equipment.
- Work with Facilities Manager to ensure that all motorcycles are audited and maintenance regularly
- Securely store and maintain confidential records.
- Under the guidance of direct supervisor, act as focal point for office management including organising meetings, workshops and seminars, plus travel arrangements.
- Prepare venue, speaker, snack, foods for meetings and workshops both internal and external.
- Ensure neat and well-organized structure of personnel, financial and administrative documents.
- R3: Compliance and Ethics
- Give a strong commitment with SBBC’ safeguarding policies and actively promote SBBC safeguarding policies by ensuring staff capacity building, adequate visibility and cooperation with staff implementing all organization’s policies. Specifically, this includes:
- Code of Conduct
- Child and Vulnerable People Policy
- Counter Terrorism Policy
- Financial Wrongdoing Policy
- Fraud and Corruption Policy
- Other
- Other tasks as requested by the Finance Manager
- Assist and deputise on behalf of the Finance Manager, as appropriate
- Assist and support project team activities, as appropriate
- Engage in team meetings and contribute to the success of the programs and organisation.
- Qualifications, skills and experience – ESSENTIAL
- Bachelor’s degree in accounting, finance or related discipline/field.
- At least two years’ experience in accounting and administrative works with NGO
- Experience with using Xero accounting system is advantage
- Proficiency in Microsoft Office Products (Word, Excel, PowerPoint,Email)
- Understanding NGO’s working nature ( project, budgeting ,...)
- Strong problem-solving skills with an eye for detail, showing initiative and working independently
- Good negotiation and motivational skills
- Good English and fluent Khmer, written and spoken
- Qualifications, skills and experience – DESIRABLE
- Strong ability on document check and well-organize
- High commitment to the task assigned
- Strong skills in task arrangement and communication with relevant people
- Well understanding project budgets and seeing projects through their full life cycle
- Personal Characteristics:
- Accurate and self-motivated.
- High level of initiative, a self-starter, capable of working unsupervised
- Team player, willing to work hard and set an example to colleagues at all levels of the organisation
- Respected and respectful with a high level of honesty and integrity
- Innovative and creative attitude to change and improvements with a willingness to share ideas and identify opportunities for improvement
- People-centric and capable of building and maintaining trusted relationships
- Able to communicate and collaborate with colleagues and partners
- Strength and courage to challenge staff and management in respect of matters of compliance
- Responsibility for Values
- Active commitment to the StudyBeyondBorders Development Philosophy and values;
- Respect | Integrity | Competency | Courage | Changemaker
