Finance and Admin Manager
Position Circumstances
- Career Category: Banking / Finance, Accounting, Exec. / Management
- Schedule:Full-time
- Salary: Negotiable
COORDINATES WITH : All NTFP- EP/Cambodia Finance and Project Staff
This position will be based in Phnom Penh and may require to travel to the province depend on the program activities and this position is performs general administrative and accountant at NTFP-EP office and provides support as office assistant for meeting/workshop and program activities and logistics:
Duties & Responsibilities:
- General Office Maintains
- Meeting Room: Managing meeting room arrangement
- Assets recording: Checks all equipment and materials in the office, including kitchen appliances are clean and in good condition. If repair is required
- Staff recording: Check and verify is someone absent without inform and report to HR and Finance Coordinator
- Leave Tracking & Updating Record: Make sure every staff asking for compensate leave, annual leave, sick leave and urgent leave
- Administration
- Provides all mesenterial services such as delivering and picking up of documents and other relevant items, photocopying, mailing, and other delivery errands
- Assist in issuing the invitation letter in Khmer and other related document require by country director
- Supports the secretariat for the preparation of NTFP-EP Cambodia organized conferences, training and workshops such as purchase of needed supplies and other refreshment, logistics needs;
- Records official incoming and outgoing communications, including postal mails and purchase, and ensures these are distributed to respective staff.
- Support the secretariat tasks (go to bank, process payment, NSSF - Tax declaration etc)
- Organization asset and insurance updating/ record
- Accountant and Finance Management
- Holding NTFP-EP petty cash – recording
- Prepare cheque payment
- Making deposit cheque- cash for program and supplier
- Checking clearance receipt and filling financial supporting documents
- Oversees all finance and accounting function including budgeting; asset and cash flow management; payroll; management reporting; financial, variance and accounts analysis in accordance with generally accepted accounting principles, financial policies and procedures of NTFP-EP, and all other applicable laws rules and guidelines
- Prepares and presents annual financial statement up to external audits, in consultation with NTFP-EP Cambodia Executive Director
- Ensures that internal financial and administrative procedures are compatible with prevailing laws of Cambodia and compliant to NTFP-EP Manual of Operations
- Ensure NTFP-EP Cambodia compliance with government bodies and ministries such as with MoI, MoF and the Tax Department, among others, and
- Ensure all income and expenses are posting into financial system (QB)
- Monthly producing financial report from system (P&L , BS , TB ,JL …)
- Monthly consolidate financial report to the donor format
- Monthly bank reconciliation
- Performs other tasks related to job designation as may be assigned by supervisor from time to time.
