Finance and Admin Coordinator
Position Circumstances
- Career Category: Accounting, Banking / Finance, Admin / Supervisory
- Schedule:Full-time
- Salary: $1333 Other Benefits
Position Duration : Initial 2 years (3-month probation period) with high chance of extension
The Finance and Admin Coordinator is responsible for supporting the effective, accountable, and professional implementation of APHEDA’s programs in Cambodia through the management of finance, administration, and office operations. The position ensures that financial systems, administrative procedures, and operational processes are maintained in accordance with APHEDA policies and procedures, donor requirements, and relevant Cambodian laws and regulations.
Working closely with the Country Manager, APHEDA Cambodia staff, project partners, and APHEDA Australia, the Finance and Admin Coordinator will oversee financial management, budgeting, reporting, payroll administration, procurement, office administration, and regulatory compliance to ensure the smooth functioning of the Cambodia Country Office.
SPECIFIC RESPONSIBILITIES
- Finance: The position, in coordination with the Country Manager, is responsible for ensuring Union Aid Abroad APHEDA finance systems are maintained and managed in line with organisational policies and accepted financial integrity standards.
- Administration: The position, in collaboration with the Country Office team, ensures the smooth running of the office as a whole.
Other terms:
- Union Aid Abroad – APHEDA is committed to children protection and to sexual abuse and exploitation prevention. The selected candidate will be required to provide a criminal record check prior to completion of the orientation period. The selected candidate will also be asked to sign Union Aid Abroad – APHEDA Code of Conduct and Child Protection Code of Conduct.
- This position will be based in Phnom Penh, Cambodia and will involve occasional travel within Cambodia.
- This position is fulltime - 5 days/week at 37.5 days/week.
Duties & Responsibilities:
- Finance
- Ensuring good understanding and compliance with Union Aid Abroad APHEDA finance management guidelines.
- Making sure that all financial transactions are carried out and recorded in accordance with standard financial procedures of APHEDA.
- Monitoring actual expenditure versus budgets periodically.
- Maintaining on-going communications with the Head Office by providing monthly financial and cash flow reports.
- Maintaining finances including accounts receivable, accounts payable, production of statements, database, and timely filing of reports;
- Assisting the management team to develop and manage the annual budget including the operating budget and various contracts and project budgets.
- Maintaining and managing financial and accounting systems using APHEDA’s accounting software.
- Monitoring and reporting of project income and expenditure.
- Preparing and implementing standard APHEDA policies on finance, accounting, purchasing, procurement, cash disbursements, property of APHEDA.
- Keeping track of balance of each line of project budget and ensuring that all expenses are charged to the right place, project and/or site and updating on the budget situation to responsible project officer/coordinator.
- Running staff payroll, NSSF, taxes, annual tax declaration to GDT and ACAR and other office expenditures.
- Review and verify partner expenditure reports; follow up on discrepancies in collaboration with Program Coordinators.
- Administration
- Ensuring that appropriate administrative procedures are in place, maintained and carried out effectively and efficiently in compliance with APHEDA policies.
- Updating the filing system, incoming and outgoing correspondence.
- Ensuring operation of office equipment and supply of stationeries in the office
- Liaising with partners for admin and finance matters
- Ensuring compliance with APHEDA and Cambodia relevant rules and regulations
- Provide logistical support for workshops, meetings, trainings, and accommodation for visitors.
- Arrange and manage travel bookings (airfare, car rental, local transport).
Benefits:
- Terms and conditions of employment are as per the Cambodia staff policies and procedures and Royal Cambodian Government’s Labour Code.
- The monthly net salary for this position is US$1,333.00 after tax and NSSF deductions.
- In addition to net salary, the position receives benefits including a 13-month salary, pension contributions, and seniority payments, equalling the average salary approximately to US$ $1,716.40 per month
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Good
Qualifications:
- Bachelor's Degree in accounting or equivalent
Work History:
- Experience working in a finance role for 3 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Knowledge of admin, finance and logistics.
- Fluent in Khmer, good command of English
- Strong computer skills (Ms word, Excel, Xero or other accounting software)
- Experience in Xero program.
- Understanding of child protection, gender equality and inclusion of people with disabilities and diverse social and cultural backgrounds.
Soft Skills
- Excellent organizational and communication skills
- Honest and trustworthy, hard-working and willing to learn
- Demonstrated ability to work independently and effectively in fast-paced environment while managing competing priorities
