Finance and Admin Assistant
Cambodia, based in Phnom Penh with some periods in the field
37.5 hours per week
5,000 USD per year, including 13th month (except for seniority)
We are looking for a committed and enthusiastic Finance and Admin Assistant To provide and support in administration, accounting and finance functions in the Cambodia Country office and to contribute to high impact performance and success of the office operation. This position will be working directly with Administration & Finance Manager (AFM).
The WWT is a conservation charity that protects wetlands for wildlife and people. We conserve, restore and create wetlands. For over a decade we have worked in Cambodia to conserve and restore key wetland areas, balancing conservation with sustainable livelihoods and influencing national and international conservation policies.
In return for your hard work and dedication, you will enjoy a wide range of benefits including:
- 18 days annual leave plus Cambodia national holidays
- Life assurance
- Medical insurance
- 12-month phone cards
- Administration
- Lead and manage WWT’s documentation system including (but not limited to) list of fixed assets and materials, filing systems, HR records
- Manage and take care the office supplies/inventories/maintenance to ensure that the office is clean by reviewing the work of the cleaner and organizing
- Lead the preparation and organization of meetings, workshops, seminars, outreach activities etc.
- Support WWT’s local partners (e.g. environmental rangers, Community Protected Area committees, Ecotourism teams, etc.) logistically, when required
- Be responsible for the procurement of equipment and non-technical services, as well as lead the WWT team’s mission arrangements when necessary.
- Assist the AFM in managing communication channels such as letter in and out, filling system etc. are well prepared and organized.
- Ensure monthly staff timesheets and vehicle logbook are completed on time and correctly
- Act as the focal point for the Health and Safety policy and matters
- Ensure daily administrative and secretarial support to the team, including daily correspondences, maintenance of filing system, printing and photocopying, updating official travel and leave plan, visitor’s list and event list
- Finance
- Responsible to advise, assist staff and consultants on all issues of allowances, salary advances, travel claims and other financial matters; review payments due for claims and services.
- Control supporting documents for payments and documents related to Financial Report.
- Check advance clearance from the project team and ensure that all receipts/invoices are valid with sufficient information and field reports are attached
- Prepare accounting paper-work and bookkeeping daily/weekly as advised by the AFM
- Support the AFM during internal audit, external audit, and donor visit
- Manage the petty cash, top up and expense transaction, as well as reconcile to ensure the sufficient balance for payments and all of supporting documents are valid
- Qualifications
- Essential:
- Fresh graduate degree in finance or accounting or administration
- Cambodian National only
- Desirable:
- Be able to communicate in English (Both writing and speaking)
- Experience
- Essential:
- A good level of relevant employment experience with NGOs
- Experience with financial management, accounting and administration operation as a Volunteer or Intern for at least 6 months.
- Good organization and interpersonal skills, with ability to function in a multi-cultural environment, working under pressure of deadline,
- Desirable:
- Experience using applications such as Microsoft Word, Excel, and PowerPoint
- Experience using accounting application
