Finance, Admin, and Human Resource Coordinator
Position Summary Expectations - Duties, Responsibilities
Reports to : Executive Director
Starting date : 1st June 2024 or as soon as possible
Salary : To be discussed
NEP is now looking for an “Admin, Finance, and Human Resource Coordinator” (full-time) to be responsible for day-to-day planning, management, and reporting on work relating to administration, finance, and human resources. The post-holder is specifically responsible for the careful implementation of the project and other NEP’s future projects in line with grant agreements and for preparing reports and documentation. This is one of the core positions at NEP, and the prospective candidate is expected to be creative in handling multiple tasks throughout project timeframes.
- . Finance
- Bookkeeping (QuickBooks)
- Prepare Monthly / Quarterly / Yearly Reports
- Budgeting process, Budget forecasting, Budget revision
- Monitor Budget, Communicate over and under-spending to relevant staff
- Attend weekly meetings with the project management team about budget versus expense report
- Prepare quarterly financial reports for Board of Directors
- Work closely with program staff and provide necessary support on finance issues
- Ensure compliance with grant/donor conditions
- Ensure compliance with finance and accounting policy
- Analyse project data, check and consolidate all necessary activities
- Responsible to coordinate and facilitate the external audits
- Cash/Bank reconciliation, Control Cashflow management
- Prepare monthly tax declarations and E-filling
- Prepare the report to ACCAR
- Arrange Staff Salary, Benefits
- Review Financial transactions, Adjusting Entries, Closing Entries, Prepare Financial Reports
- Response to deadline tasks on time
- Filling classification
- Other tasks assigned by the manager.
- Admin & Human Resource
- Prepare Staff contracts,
- Support logistic / Procurement process (Purchasing Equipment, Furniture, Office Supplies, Stationaries…)
- Control Assets list
- Arrange Visa extensions and work permits for international staff, Book flights also
- Provide support in travel arrangements for staff, field visit
- Provide overall support to the office to ensure compliance with policies and procedures and accountability standards
- Ensure that timesheets of staff are produced with the correct time allocation and budget code.
- Prepare NSSF Payment
- Issue Invoices to collect membership fees, prepare vouchers, receipts
- Submit the yearly report to MoI and MoEF
- Prepare Admin letters
- Ensure all documents are kept in the right places
- Supervise cleaner, Driver, Guard, Cashier
- Other tasks assigned by manager.
- At least a bachelor’s degree in finance management and accounting or any related field.
- At least 3 years of work experience in administrative, financial, and human resource management preferably with NGOs.
- Has a passion in the Cambodian education sector
- Good written and oral communication skills in English and in Khmer
- Skilled with computer programs: MS Word, Excel, and Outlook.
- Knowledge of Quick Books is required
- Demonstrated capacity and commitment to work in the role of service provider to people from diverse backgrounds, especially in the education field.
- Open, flexible attitude, and a team worker with good communication skills.
- Flexible and committed to social change with a learning attitude
