Executive Office Assistant
Position Circumstances
- Career Category: Admin / Supervisory, Business Administration, Communications, Assistant
- Schedule:Full-time
- Salary: Negotiable
Schedule: 9:00 am - 5:00 pm, Monday-Friday
Location: Phnom Penh (with travel as required)
About the Role
Baramey is looking for an Executive Office Assistant to support the Executive Office.
This role will keep the CEO’s schedule, correspondence, and logistics running smoothly, and support the Chief of Staff with executive documents and office operations.
The Assistant will provide administrative coordination support, including scheduling, call screening, correspondence, and executive touchpoints.
This is an entry- to mid-level role suited to someone highly organized, discreet, and comfortable with a fast, event-driven schedule.
Duties & Responsibilities:
- Key Responsibilities
- Manage the CEO’s calendar, meetings, and appointments, and flag conflicts early.
- Screen calls, messages, and inquiries, and direct them to the right person.
- Draft and send correspondence on behalf of the Executive Office as assigned.
- Compile and format agendas, meeting materials, presentations, talking points, and reports using content supplied by the CEO or Chief of Staff.
- Track assigned action items from executive meetings and coordinate administrative follow-up with departments under the Chief of Staff’s direction.
- Arrange domestic and international travel, bookings, and event briefings as needed.
- Process expense reports, reimbursements, and documents for approval.
- Accompany the CEO and Executive Team to events and meetings to handle on-site logistics.
- Maintain filing systems, office supplies, and a clean, professional executive office.
- Maintain strict confidentiality when handling executive communications, documents, and sensitive information.
- Areas of Work
- The role may cover:
- Calendar and inbox management
- Executive correspondence and documents
- Meeting preparation and follow-up
- Travel and event logistics
- Expenses and approval routing
- Transport and event-day support
- Office and event security coordination
- Appreciation gifts, thank-you cards, and executive touchpoints
- Errands for the Executive Office
- Office supplies and filing
Expected Profile of Candidates
Languages:
- Khmer - Good
- English - Good
Qualifications:
- Bachelor's Degree in Business Administration, Communications, Management, or a related field, or equivalent professional experience.
Work History:
- Experience in executive assistance, administration, or operations for 2 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Strong written Khmer and English, including clear, accurate, and professional correspondence in both languages, and excellent verbal communication skills.
- Proficient in Microsoft Office and Google Workspace.
- Basic accounting knowledge, professional driving experience, or a background in music or entertainment is a plus.
Soft Skills
- Strong organization, time management, and attention to detail.
- Sound judgment, discretion, and the ability to maintain strict confidentiality.
- Able to work flexible hours, including evenings, weekends, and event days.
- Someone who is reliable, discreet, and one step ahead.
- You don’t need to have worked in entertainment before. What matters is staying calm when plans change, following through without being chased, and treating confidential information with care.
- The goal of this role is to free up the CEO’s and Chief of Staff’s time so they can focus on the decisions that move Baramey forward.
