Executive Director
Position Circumstances
- Career Category: Exec. / Management, Advocacy, Operations Management
- Schedule:Full-time
- Salary: Negotiable
Location Phnom Penh, Cambodia (with frequent missions to the field)
Reporting to Board of Directors
The Executive Director (ED) provides overall leadership and oversight of the organization’s operations and administration. Guided by the Board of Directors (BoD) and supported by the WPM Leadership Team and staff, the ED defines WPM’s strategic vision and ensures its effective implementation, delivering measurable results aligned with the organization’s mission. Key responsibilities include driving organizational strategy, ensuring program quality and impact, mobilizing resources, and maintaining financial sustainability. This role requires a combination of strong leadership and management capabilities, as well as technical expertise in gender equality, feminist peacebuilding, and related thematic areas. The ED oversees program design and execution, human resource management, legal and regulatory compliance, organizational integrity, and resource mobilization. The
ED also serves as WPM’s principal representative, strengthening partnerships, cultivating networks, and engaging diverse stakeholders to advance sustainable peace and gender equality at local, national, and international levels. A critical aspect of the role is fostering a culture of accountability and ethical practice across the organization. The ED must demonstrate exceptional leadership in resource development, advocacy, and external relations while maintaining strong relationships with donors, partners, and collaborators essential to WPM’s mission.
Duties & Responsibilities:
- Managing finance, people, and systems
- Operational management:
- Ensure that WPM’s organizational structure, operational policies and other business processes are sound and able to effectively deliver on the strategic objectives
- Exercise authority over personnel and human resource matters and further strengthen performance management by tracking key performance indicators across the organization
- Maintain a positive work environment that facilitates collaboration and information sharing and is conducive to attracting, retaining, and motivating diverse talent
- Lead the WPM Leadership Team as the mechanism for ensuring aligned internal leadership and implementation
- Effectively manage operational or financial matters to deliver on the mandate of WPM, including by seeking additional authority from the Board as may be needed to address risks that arise proactively and effectively
- Financial Management
- Present annual financial budgets for Board approval that link to the WPM workplan, multi-year resource projections for the transparent and management of resources
- Work closely with the Finance Team to ensure the overall transparent and effective financial and administrative functionality of WPM and its assets
- Oversee the management and implementation of all organizational contracts according to WPM policies, systems and practices that deliver value for money and focus on the primary work of WPM.
- Office Representation: Represent WPM before any competent authority, and at any local, national, regional, and global arena, ensuring WPM role within the gender and peacebuilding community is well understood and supported.
- Strategic leadership and delivery
- Operationalize, lead and monitor the implementation of WPM’s Strategy, and ensure the effective resource mobilization to deliver on the strategic objectives
- In close collaboration with the Leadership Team and Finance Team, ensure that there are strong fiduciary controls in place to monitor the use of WPM resources
- Effectively manage organizational and programming risks, including, but not limited to, the development of rigorous management and communications systems to ensure the implementation of and strict adherence to WPM policies in a timely manner
- Ensure meaningful monitoring and evaluation of WPM programs and performance and the provision of accurate analysis and routine reporting on the impact and performance of the WPM’s grant portfolio.
- Partner engagement, working with the Board, and mobilizing resources
- Safeguard and continually strengthen the effectiveness, reputation, and profile of WPM by building and maintaining effective partnership/alliances and operational collaboration with diverse key stakeholders on gender and peacebuilding related matters
- Maintain effective communications with all stakeholders
- Provide strategic guidance and technical support for resource mobilization
- Oversee and advance the development of new funding streams for WPM, broadening the donor base and ensure its financial health in delivering the strategic objectives
- Ensure the highest level of confidence among public and donors in WPM’s operations and impact
- Report to the Board on the operational, administrative, and financial aspects of WPM at each Board meeting
- Ensure that the Board is made aware, in a timely way, of key strategic and other material operational challenges WPM is encountering in the course of its work
- Ensure effective and timely preparation and distribution of all materials in accordance with Board mandated policies and procedures
- Communicate Board decisions to WPM staff, and other relevant stakeholders
- Programming Leadership and Management
- Provide strategic direction and oversight for program development, proposal design, project implementation and evaluation, ensuring alignment with WPM’s mission, strategic objectives, and operational efficiency.
- To strengthen program quality and impact, offer technical leadership and training facilitation in core thematic areas, including gender equality, feminist leadership, inclusive peacebuilding, conflict transformation, gender responsive mediation, Women, Peace and Security, and research and analysis, and other technical expertises related to WPM mission
- Oversee program performance and accountability by guiding staff, addressing implementation challenges, conducting field monitoring, and ensuring robust monitoring and evaluation systems.
- Review and approve program reports to ensure quality, accuracy, and compliance with donor requirements and organizational standards.
- Approve and manage program budgets, ensuring cost-effectiveness, compliance, and timely resource allocation, while making strategic decisions on budget adjustments as needed.
- Strengthen partnerships and stakeholder engagement through active representation, coordination of partner visits, and participation in strategic dialogues to advance WPM’s mission.
- Oversee WPM’s monitoring and evaluation systems in coordination with the Program Managers to ensure effective performance tracking and accountability.
- Drive organizational learning and knowledge management by promoting evidence-based decision-making, facilitating staff capacity-building, mentoring key personnel, and staying informed on sectoral trends to ensure program relevance and resilience.
- Strategic Communications, Advocacy, and Partnerships
- Strengthen WPM’s visibility and influence through strategic communications, media engagement, public campaigns, and active participation in local, national, regional, and international forums.
- Represent WPM as a thought leader in the field of gender and peace, such as in policy dialogues and technical working groups, to advance gender equality and feminist peacebuilding approaches.
- Build and maintain strategic relationships with grassroots constituencies, CSOs, local authorities, government bodies, development partners, and other stakeholders, partners, and networks at the local, subnational, national and regional levels to enhance collaboration and policy impacts.
- Perform other duties as directed by the Board and as needed in order to ensure WPM’s mission and strategic objectives are achieved, especially, to ensure that all actions and decisions reflect the best interests of WPM and uphold the highest standards of integrity and accountability as a feminist and peacebuilding organization.
Benefits:
- Competitive based on qualifications and experience
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Master's Degree
- Phd in gender studies, peace and conflict studies, international development, public policy, or a related field (or equivalent experience)
Skills & Knowledge:
General & Technical Skills
- Minimum 10–15 years of progressive leadership experience in non-profit, international development, or peacebuilding sectors, with at least 5 years in a senior executive role; expertise in gender equality and/or feminist peacebuilding is highly desirable.
- Substantive knowledge and expertise in gender equality, GEDSI, intersectional feminist peacebuilding, research, analysis, and other thematic areas relevant to WPM’s mission.
- Proven track record in building and sustaining a strong, values-driven organizational culture.
- Demonstrated success in resource mobilization and donor engagement, including securing multi-year funding and diversifying funding streams.
- Experience in strategic communications and advocacy, including media engagement and policy influence.
- Proven experience in organizational governance, working with Boards, and ensuring compliance with legal and regulatory frameworks.
- Deep understanding of gender equality, feminist leadership, GEDSI, Women, Peace and Security (WPS), conflict transformation, mediation, and inclusive peacebuilding, with strong contextual knowledge in the field of gender and peace in Cambodia and the region.
- Familiarity with international human rights frameworks, donor compliance, governance standards, and gender equality mechanisms at local, regional, and global levels.
- Strong organizational leadership and program management skills, including project management cycle, proposal development, MEL systems, and evidence-based programming.
- Equipped with excellent training, coaching, and facilitation skills related to women’s rights, GEDSI, law, feminism, leadership, mediation, research, and/or relevant topics to WPM’s programming focus
- Well-developed written and spoken communication skills in both English and Khmer
- Exceptional ability to manage people, finances, and systems, with a proven capacity to lead diverse teams toward organizational goals.
- Skilled in team building, talent/leadership development, and fostering an inclusive, collaborative organizational culture.
- Ability to make sound decisions under pressure and manage organizational, financial, and reputational risks, balanced by experience in constructive engagement with staff on change management processes and their value to the organization as a whole
- Strong understanding of financial management, budgeting, and resource mobilization.
- Strong analytical and strategic thinking skills, with the ability to set vision, develop strategies, and translate them into actionable plans
- Demonstrated adaptive leadership with creative problem-solving skills and the ability to guide the organization through uncertainty, complexity, and transformation with resilience and confidence.
- Ability to prioritize effectively amid competing demands and maintain focus on long- term impact.
- Capacity to work collaboratively with the Board and leadership team to shape and deliver WPM’s strategic vision.
- A clear focus on organizational goals amid multiple competing risks and demands, and a capacity to prioritize effectively to deliver results
- Excellent public speaking, negotiation, networking and influencing skills
- Ability to represent WPM with presence, credibility, and humility in diverse arena and with varied key stakeholders
- Understanding of and ability to strategically lead on resource mobilization activities and cultivating donor relationships
Soft Skills
- High integrity and unwavering commitment to feminist values, human rights, and social justice
- Strong interpersonal and intercultural communication skills; ability to work effectively across cultures and with diverse groups.
- Role model of ethical standards, accountability, and transparency
- Sound judgment, humility, and commitment to personal development and continued learning
- No previous history of child abuse, criminal activity, or sexual harassment
Administrative and Human Resource Coordinator
Position Circumstances
- Career Category: HR, Business Administration
- Schedule:Full-time
- Salary: Negotiable
Report toSenior Finance and Administrative Manager
The Administrative and Human Resource Coordinator is responsible for overseeing the organization’s daily administrative operations and core HR functions while ensuring compliance with Cambodia’s Labor Law. Key responsibilities include coordinating the recruitment and selection process, facilitating new staff onboarding and orientation, maintaining accurate HR records and documentation, and managing attendance and leave tracking. The role also leads staff well-being initiatives and contributes to fostering a positive and supportive workplace culture.
In addition, this position oversees procurement and asset management to ensure transparent, timely, and compliant purchasing and inventory processes. The Administrative and Human Resource Coordinator also supervises the Admin and Logistics Assistant, providing guidance, performance oversight, and task coordination to ensure efficient administrative and logistical support across the organization. This role is essential in promoting operational efficiency and enhancing the overall employee experience.
Duties & Responsibilities:
- Administrative and Operational Management Tasks:
- Ensure proper safeguarding and secure storage of confidential documents, maintaining organized filing systems and controlled access in line with organizational policies.
- Prepare and submit administrative reports in accordance with internal policies and Cambodian legal requirements, including mandatory government reporting and compliance documentation.
- Oversee fixed asset management, including accurate record-keeping updates to the asset register, and coordination of physical inventory counts twice per year (June and December).
- Manage office stock and inventory, ensuring regular monitoring and timely replenishment of stationery, supplies, and materials to support smooth operations.
- Coordinate staff travel arrangements, including transportation, accommodation, and related logistics; manage venue bookings for workshops, trainings, and organizational events.
- Manage in maintaining a clean, safe, and hygienic office environment, and provide operational coordination to ensure day-to-day office activities run efficiently and effectively.
- Plan and coordinate logistics for meetings, workshops, field missions, organizational events, board meetings, and donor visits, ensuring all arrangements are well-organized and timely.
- Oversee office utilities, equipment maintenance, vendor relations, and filing systems, ensuring accuracy, organization, and audit readiness.
- Implement and monitor procurement procedures, including vendor sourcing, quotation collection, bid evaluation, and purchasing processes in compliance with internal policies and donor requirements.
- Liaise with relevant government offices to support staff registrations, work permits, visas, organizational licenses, and other compliance-related needs.
- Maintain strong professional relationships with office landlords, insurance providers, suppliers, and other institutional partners to support positive and reliable service delivery.
- Human Resource Management Tasks:
- Ensure organizational compliance with Cambodia’s Labor Law, internal HR policies, and accountability standards, and facilitate staff understanding of relevant policies and procedures.
- Maintain accurate, up-to-date employee records in accordance with organizational policy, data protection standards, and legal requirements.
- Oversee attendance and leave management, ensuring timely verification of staff timesheets, proper documentation, and compliance with Cambodian labor regulations.
- Prepare and process monthly NSSF contributions in compliance with Cambodian labor regulations.
- Lead the planning and implementation of staff learning and development initiatives, including capacity-building programs and compliance-related training.
- Provide oversight of labor law compliance, ensuring staff are well-informed of organizational standards, HR procedures, and employee rights and responsibilities.
- Coordinate end-to-end recruitment processes, including job posting, candidate screening, interview scheduling, reference checks, contract preparation, and onboarding/orientation.
- Coordinate the performance management process, contribute to staff development planning, and support the review and updating of HR policies and systems.
- Provide confidential and professional support on HR matters, ensuring staff well-being, employee care initiatives, and the promotion of a positive organizational culture.
- Strengthen staff engagement mechanisms, including feedback systems, team-building initiatives, and communication channels that enhance morale and productivity.
- Lead the development and updating of HR manuals, staff handbooks, administration procedures, and related internal guidelines, ensuring clarity and compliance.
- Compliance, Regulatory & Staff Support
- Ensure compliance with Cambodian laws and NGO regulatory requirements, including MOLVT, MOI, and donor standards.
- Track labor law changes and advise management on HR and administrative implications.
- Ensure internal and external audits and maintain documentation for compliance reviews.
- Act as a central support point for staff inquiries, help coordinate internal communication, and foster a respectful, inclusive working environment.
- Cross-Functional Operations Support
- Ensure the implementing organizational safety and security protocols, maintaining emergency plans, safety equipment, and incident-reporting documentation.
- Coordinate safe travel arrangements for staff during field missions to ensure risk-aware and compliant travel procedures.
- Collaborate with IT service providers to resolve basic technical issues and ensure smooth functioning of office systems such as email and shared drives.
- Maintain software licenses and support staff with basic troubleshooting and system-use guidance.
- Ensure timely procurement for project activities in alignment with internal policies.
- Perform other duties as required by the line supervisor and management team.
Benefits:
- Competitive based on qualifications and experience
Expected Profile of Candidates
Languages:
- Khmer - Good
- English - Good
Qualifications:
- Bachelor's Degree in business administration or any related fields
Work History:
- At least Working experiences as Administrative and Human Resources or related tasks with NGOs for 3 years
Skills & Knowledge:
General & Technical Skills
- Computer proficiency (Microsoft Office and E-mail)
- Good in spoken and written Khmer and English
Soft Skills
- Ability to work with a team as well as individually without much supervision.
- Be a proactive fast learner and passionate about gender and peace.
- Flexibility and creative problem -solving skills.
- Excellent attitude and strong people skills
- Good communication skills and fantastic at managing conflict
- No previous history of child abuse, crime, or sexual harassment
