Deputy Operation Director
Position Circumstances
- Career Category: Exec. / Management, Accounting, Business Administration, Banking / Finance
- Schedule:Full-time
- Salary: Negotiable
Reports to : Operation Director
Duty Location : National Officer
Department : FDC
The Deputy Head of Finance is responsible for assist Head of Fiannce on guiding and supporting in Audit, Taxation, Financial Management and Financial Administration related work of the Finance Department and other project finance staff directly involved in the operation of SOS Children’s Villages Cambodia. She assist to examine and evaluate the adequacy, effectiveness and efficiency of the organization’s internal control systems and procedures and recommend corrective actions to improve operations, enhance internal controls and reduce costs where possible. Additionally, the role responsible for supervising and supporting the Administrative and Procurement Officer to ensure effective implementation of administrative operations, asset management, and procurement processes.
This job description outlines only the general scope of activity and the basic tasks and responsibilities associated with this position. It may be supplemented with a more detailed definition of tasks, responsibilities and work-plan and is subject to change at the discretion of the direct superior.
Duties & Responsibilities:
- Finance Management
- Overseeing different projects and working with project managers project finance officer to meet their financial requirements
- Assist Operations Director in implementing and strengthening the internal control system, including supplier checks and policies of the organization
- Regularly review and update the financial policies/procedures to ensure SOS co-workers well understanding and smoothly implement
- Develops internal control systems to determine if system are adequate and in accordance with management policies, procedures, integrity and compliance
- Identify key areas of risk within the organization and propose appropriate controls to mitigate the risks.
- Review the accuracy, timeliness and relevance of financial information and other disclosures provided to management
- Performs financial, performance, and electronic data processing,
- Evaluate effectiveness of each project in achieving their desired project results;
- Work with relevant co-worker and project heads to strengthen and improve financial control, clearances, budget formulation, variances finding and loophole, preventing of fraud and setting up effective system for monitor its.
- Any other task assigned by Operations Director as and when required
- Auditing and Internal Control
- Conduct financial audits which are assigned from Operations Director to assess the adequacy, effectiveness and efficiency of the established internal controls and procedures. Then prepare audit reports in line with the approved audit plan.
- Discuss audit findings and recommendations with line managers and report significant issues..
- Monitor timely implementation of the management actions recommended in the audit reports.
- Prepare document and annual financial report for external auditor to get a grant audit report as the requirement of SOS Children’s Villages International
- Perform auditing in accordance with generally accepted auditing standards; performs operational efficiency and determine whether internal control policies are adequate and recommends implementation of an improved internal control policies and procedures.
- Performs compliance audits, investigates fraud and misuse of SOS funds.
- Develops internal control systems to determine if system are adequate and in accordance with management policies, procedures, integrity and compliance
- Assist Operations Director in working with relevant co-worker and project heads to strengthen and improve financial control, clearances, budget formulation, variances finding and loophole, preventing of fraud and setting up effective system for monitor its.
- Identify key areas of risk within the organization and propose appropriate controls to mitigate the risks.
- Reporting
- Consolidated all data from projects into D365 software to produce the monthly report and submit to international office.
- Assist Operations Director to prepare financial reports and yearly budget proposal for the whole country, submit to international Office and participate in the budget planning exercises (annual, reviews etc.,) and act as a focal point for the answerable to all project heads when required.
- Develop an audit recommendation implementation report on a quarterly basis
- Develop any other reports assigned by the supervisor.
- Administrative and Procurement Management:
- Supervise and provide day-to-day guidance to the Administrative and Procurement Officer to ensure timely and quality execution of administrative and procurement tasks.
- Coordinate and monitor office management, facilities, and logistics to ensure smooth and efficient operations.
- Review and approve procurement requests, quotations, and supplier evaluations prepared by the Administrative and Procurement Officer, ensuring compliance with policies and donor requirements.
- Assist in developing the procurement manual
- Support the implementation of the procurement manual and related standard operating procedures (SOPs) at the operational level.
- Assist in negotiating contracts with vendors and service providers to secure cost-effective and quality goods/services.
- Ensure proper documentation, filing, and record-keeping for all administrative and procurement activities.
- Monitor procurement timelines to prevent delays and ensure operational needs are met efficiently.
- Oversee and ensure compliance with asset utilization and maintenance policies, including regular updates to the national assets register.
- Supervise vehicle usage, fuel consumption tracking, driver safety compliance, and preventive maintenance schedules.
- Provide regular progress reports on administrative, asset management, and procurement activities to the Operations Director.
- Identify operational risks, propose solutions, and support continuous improvement in administrative and procurement processes.
Expected Profile of Candidates
Languages:
- English - Fluent
Qualifications:
- Postgraduate Degree in a related field, i.e. Finance, Accounting or business administration
Skills & Knowledge:
General & Technical Skills
- Possession of a valid certificate of certified accountant, finance or audit
- Possession of a bachelor’s degree in accounting, business administration or related field
- A minimum of five years of professional experience with NGOs, UN agency or private sectors
- Good knowledge and understanding of accounting, financial system and audition
- Strong planning, budgetary, leadership, management and legal compliance.
- Ability to travel within where SOS projects existed sporadically
- Strong verbal and written communication skills in English
- Proven track record of achieving results
- Prior experience working in the field of finance or managing financial activities
- Prior experience in audition, analytical on the financial issues and recommendation made
- Experience in successful implementation of a wide range of tasks as well as developing and implementing improvements in a prior position, and willing to learn
- Experience developing and/or implementing large-scale finance transaction and reporting
- Accounting software: D365, NAVISION, QuickBooks etc.
- Tax preparation software
- Word Processing Software
Soft Skills
- Deductive Reasoning: the ability to apply general rules to specific problems to produce answers that make sense.
- Mathematical Reasoning: The ability to choose the right mathematical methods or formulas to solve a problem.
- Number Facility: The ability to add, subtract, multiply, or divide quickly and correctly.
- Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
- Written Comprehension: The ability to read and understand information and ideas presented in writing.
HR & Payroll Officer
Position Circumstances
- Career Category: HR, Accounting, Business Administration
- Schedule:Full-time
- Salary: Negotiable
Reports to : Deputy National Director
Duty Location : SOS National Office, Phnom Penh
Department : HR&OD
The HR & Payroll Officer is responsible for managing the full payroll process for all SOS Children’s Villages Cambodia staff and ensuring salaries, benefits, and deductions are accurate and compliant with Cambodian Labour Law and organisational policies. The role maintains confidential employee records, updates HR information systems, supports recruitment and onboarding, and coordinates closely with Finance on monthly payroll reconciliation. This position reports directly to the Deputy National Director and is one of the designated roles permitted to access salary information. The HR & Payroll Officer must demonstrate high integrity, accuracy, and discretion while providing timely HR support to staff across all SOS Children’s Villages Cambodia.
Duties & Responsibilities:
- Payroll Management
- Prepare and process monthly payroll for all sos staffs and service contract
- Maintain accurate records of salary, allowances, benefits, deductions, Final payment for all sos staffs.
- Coordinate with Finance to verify salary expense codes and bank transfer files.
- Review and update payroll changes such as promotions, contract renewals, salary adjustments, and staff exits.
- Ensure compliance with the Cambodian Labour Law, Tax on Salary, NSSF, and internal orgainational policies.
- Prepare regular payroll reports for DND and Operations Director (OD).
- HR Administration
- Maintain and update HRIS, personnel files, and staff records.
- Track contract dates, probation periods, and performance appraisal schedules.
- Prepare HR-related letters: employment confirmation, contract extensions, transfers, and resignation acceptance.
- Support recruitment tasks, including posting vacancies, screening documents, organizing interviews, and preparing job offers.
- Assist in onboarding and offboarding processes.
- Compliance and Confidentiality
- Ensure strict confidentiality of staff salary data, benefits, contracts, and personal information.
- Restrict access to payroll data as approved.
- Monitor compliance with HR policies, safeguarding policies, and donor requirements.
- Support internal and external audits by preparing accurate HR & payroll documentation.
- Report irregularities or potential risks to the DND immediately.
- Staff Support
- Respond to staff inquiries related to salary, leave balances, NSSF, and other benefits.
- Guide staff on HR processes and policies.
- Coordinate with NSSF and insurance providers on staff benefits and claims.
- Other Duties
- Provide administrative support during HR events, trainings, and staff engagement activities.
- Perform other tasks assigned by DND or ND.
Expected Profile of Candidates
Languages:
- English - Good
Qualifications:
- Bachelor's Degree in human resource management, Business Administration, Accounting, or a related field.
Work History:
- HR or payroll experience for 2 to 3 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Experience with payroll systems, HRIS, or accounting software is an advantage.
- Experience in NGOs or large organizations is preferred.
- Strong understanding of Cambodian Labour Law, Tax on Salary, and NSSF regulations.
- Strong confidentiality, ethics, and integrity.
- Good English and computer skills (Excel, HRIS, payroll software).
- Good verbal and written communication skills in English
- Ensure all HR & payroll processes uphold safeguarding standards, especially regarding safe recruitment.
Soft Skills
- High attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to manage large amounts of data and meet tight deadlines.
- Good facilitation, diligent and interpersonal skills
- Good at problem solving and Flexible and able to embrace change positively
- Good at decision making to reinforce the organization’s strategic goals
- Strong motivation and ability to work and deliver under short deadlines
- Strong cooperative efforts across departments to achieve common organizational goals
