Assistant / Secretary to President
Position Circumstances
- Career Category: Assistant, Admin / Supervisory, Business Administration
- Schedule:Full-time
- Salary: Negotiable
Assistant / Secretary to President.
Gender: Male only.
Duties & Responsibilities:
- Organize and coordinate meetings by scheduling appointments, inviting participants, arranging refreshments, booking meeting rooms and equipment, preparing meeting materials, and taking meeting minutes.
- Coordinate guest reception and arrange meetings with visitors as instructed by President.
- Organize and attend company meetings, business visits, and business lunches and dinners.
- Interpreting for President during meetings and translating meeting documents
- Manage President's business travel arrangements, including booking flights, hotels, and transportation, and accompanying President on business trips when required.
- Maintain and safeguard the confidentiality of the company's and President's digital and physical documents and information.
- Communicate messages and instructions from President to relevant individuals or departments and ensure timely follow-up and responses.
- Assist in managing and monitoring President's calendar, ensuring all meetings and appointments are properly scheduled and no commitments are missed.
- Perform other administrative and operational duties as assigned by President.
Expected Profile of Candidates
Languages:
- English - Fluent
- Chinese - Simplified is preferred
Qualifications:
- Bachelor's Degree in Business Administration, Management, or a related field.
Work History:
- Executive Secretary or Executive Assistant supporting senior executives in a large organization. for 1 year as a minimum
Skills & Knowledge:
General & Technical Skills
- Fluent in spoken and written English.
- Proficient in Microsoft Office applications, including Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook (Email).
Soft Skills
- Strong communication and interpersonal skills, with the ability to work effectively with people at all levels.
- Excellent organizational, planning, problem-solving, and time management skills, with the ability to work overtime when required.
