Assistant Admin and Quality Manager, and School Administrator

with Exceed Worldwide
This job has already passed the closing date
Job Announcement

BTDC-ID: 28442
Closing Date:
 

Announcement Positions

Assistant Admin and Quality ManagerSchool Administrator

Announcement Description

Exceed-worldwide, a United Kingdom-based INGO that provides rehabilitation and community support services to persons with disabilities, is recruiting a Cambodia national for the position below:

Announcement Positions

Assistant Admin and Quality Manager Apply Now

  • Category: Assistant, Admin / Supervisory, Business Administration
  • Type : Job Opportunity
  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: N/A
Duties
  • ISO (Quality Management System)
  • Maintain all documents to ensure that the documents are up-to-date
  • Data control documentations
  • Facilitate the internal and external audit
  • Review the documents as needed
  • Collect audit reports, review, distribute, and follow up
  • Provide supports to Quality Manager in analyzing and presenting the internal audit and external audit result in Management Review Meeting.
  • Facilitate with Quality Manager to conduct the awareness raising on Quality Management System
  • Facilitate with Quality Manager to training to staff on Quality Management System
  • Join the internal & External Audit
  • (B) Administration tasks
  • Co-ordinate administrations services, advices and support all sections of Exceed Worldwide
  • Supervise, driver, cleaners, maintenance officer, IT officer and receptionist for Phnom Penh
  • Monitor administration objectives and works with administration team to achieve these objective
  • Arrange insurance and insurance claim for staff, students’ health and Exceed Worldwide properties
  • Update and distribute staff list on regular basis
  • Co-ordinate the maintenance of Exceed Worldwide premises in Phnom Penh
  • Ensure that health and safety regulations and policies are implemented in Exceed Worldwide including fire drills, first aid and building inspections
  • Co-ordinates external contract management including fuel, IT, media and advertising
  • Arrange custom clearing of imported goods
  • Ensure the security guard in Phnom Penh working properly, provide safe security to Exceed and communicate to the company when something going disorder
  • Organizes and facilitate admin staff meetings including with guard, drivers, cleaners
  • Attends regular management team meetings and performance management meeting
  • At all times, work within Health and Safety standard
  • Prepare monthly report to relevant stakeholder
  • Provide the statistic when it is requested
  • Purchasing, control stationary and cleaning supplies, make monthly report, quarterly, annual report and make sure it is enough for used
  • Control fuel monthly used and payment to the fuel company
  • Prepare the training for MS and compile all three center
  • Update training log for MS and all staff with in three centers
  • Maintain and update regularly of Exceed Worldwide Fix and Asset
  • Prepare documentation and communication with relevant government
Requirements
  • Education to Baccalaureate of Administrator or other equivalent diploma
  • Has computer skills
  • Good written and spoken English
  • Has good communication skills
  • Willing to learn new skill and knowledge
  • Be initiative
  • Be very honest
  • Confidentiality
  • Ability to work with a team
 

School Administrator Apply Now

  • Category: Admin / Supervisory
  • Type : Job Opportunity
  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: N/A

The position is in the Department of Prosthetics and Orthotics (DPO) which is based in Phnom Penh.

Duties
  • Support the CSPO Management team with all day-to-day issues.
  • Manage all filing and the maintenance of records, including student academic records.
  • Organize activities including ISPO exams and graduation.
  • Organize student selection and recruitment and co-ordinates the induction of students and new recruited staff.
  • Compile necessary documentation for ISPO exams and co-ordinates ISPO examination procedures.
  • Arrange patients for lecturing teams and organizes payment, controls petty cash.
  • Organize medical check-up for students.
  • Organize photocopying, scanning, creation of diplomas, ID cards, etc. as requested.
  • Prepare documents, letters, emails, and memos.
  • Attend meetings per required.
  • Manage Library
  • Manages student, staff, visiting lecturers and officials, international travel, visas, passports, air tickets, airport pick-ups, accommodation.
  • Manages student issues including welfare, health/safety, and accommodation.
  • Assists students and Student Association when they ask for help or advice.
  • Participates in Student Association meetings, CSPO Staff Meetings, Board of Studies Meetings, and other meetings as required.
  • Arrange and control student dormitory suppliers.
  • Prepares salary claims for external lecturers and organizes payment.
  • Assists Exceed Administrator in updating the fixed asset list and forwards maintenance requests.
  • Procures minor purchases.
  • Works within the policies and procedures of Exceed’s Quality Management System.
  • Contributes towards the improvement for increasing efficiency and service delivery.
  • Acts as a contact person for students and staff regarding security, site and resource requirements
Requirements
  • Minimum 3 years of experience in administration
  • Cambodian National
  • Being able to communicate in English (Speaking, Writing, Reading) and have confidence in dealing with foreigners, expatriate staff, and government.
  • Have a good knowledge in administration and strong interpersonal skills.
  • Effective time management skills
  • Initiative, problem-solving skills, self-motivated
  • Good computer skills in Word, Excel, Photoshop, emails, and internet
 

How to Apply

Submit your CV and Cover letter to Exceed Receptionist at the following address Or send it to the head of student teaching via email provided in the contact details.

Only the applicants who are on a short list will be contacted for the interview process. Your submitted documents will not be returned. If you are a person with disabilities, and need any assistance, please let us know.

Women and Persons with Disabilities are strongly encouraged to apply.

 

Contact Details

Contact Name
  •  Exceed Worldwide
  •  Mr. Sam Bunthoeun
 
Phone
 
Email