Administrative Officer
Position Circumstances
- Career Category: Admin / Supervisory, Business Administration
- Schedule:Full-time
- Salary: $500
Your will report directly to the Office Manager of WVS Cambodia. The responsibilities are divided between 2 locations – the community clinic/shelter in Beoung Tumpun and the International Training Center (ITC) at the campus of Royal University of Agriculture. However, most days, you will be working in the same location.
We have 2 shifts available:
- Wednesday to Sunday, 8am to 12pm and 2pm to 6pm at our clinic in Boeung Tumpun
- Monday to Friday, 8am to 12pm and 1pm to 5pm at our ITC at the Royal University of Agriculture
Duties & Responsibilities:
- The specific responsibilities are:
- Provide excellent customer service and reception tasks, such as answering phone calls and messages via online platforms, scheduling appointments, preparing invoices, and welcoming visitors throughout the day.
- Communicate fluently and politely in English and Khmer - online, in person, via telephone and provide verbal and written translations as needed.
- Schedule students according to the training schedule.
- Monitor supplies including monthly stock count and supplies orders.
- Support the administrative team with financial preparations and records.
- Maintain an organized filing system (both digital and physical) to ensure accurate record-keeping.
- Run errands such as visits to government departments and ministries.
- Perform HR-related administrative tasks, such as the onboarding/offboarding process of employees and any other required HR documents and procedures.
- Manage time and quality independently to assure efficiency and high work standards.
- Be open and available for occasional shift changes and be available to work on selected national holidays.
- Solve problems independently with a solution-oriented approach.
- Provide any other administrative support as needed.
Benefits:
- Starting salary of 500 USD (gross) for a 40-hour week
- 18 days of annual leave and a paid sick leave allowance (after probation)
- 2 mental health sick leave days (after 1-year non-probationary employment)
- NSSF
- Bonus payments twice a year according to performance (after 1-year non-probationary employment)
- Seniority payments twice a year (after probation)
- Inclusive, open-minded and modern work environment
- Long-term employment
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Skills & Knowledge:
General & Technical Skills
- You communicate fluently and politely in English and Khmer and can provide high standard translations within a short period of time. Your English and Khmer typing skills are fast and confident.
- You are a student of life, striving to learn when and whatever you can. You are eager to learn about animal welfare and the basics of veterinary care.
- When receiving instructions, you carefully follow them step by step. Once completed, your work is error-free and complete.
Soft Skills
- You provide such great customer service that visitors look for you once they arrive.
- You appreciate the excitement and you are aware of the challenges of a fast-paced working environment.
- Whenever you encounter a problem that you are not familiar with, you are able to find a good solution independently.
- You like to organize your life, create checklists, and plan ahead. You have a “get it done” attitude and despite being a “busy-bee” you feel relaxed and stress-free.
- You can anticipate what your team needs and completes it before someone else notices.
- You seek long-term employment.
- You love the company of animals and enjoy working next to them daily.
