Administrative and Finance Officer
- Career Category: Accounting, Banking / Finance, Business Administration
- Schedule:Full-time
- Salary: Negotiable
Scope of the position
The Administrative & Finance Officer is responsible for providing comprehensive financial and administrative support to ensure the efficient and smooth operation of the Cambodia office. This includes processing financial transactions, maintaining accurate records, supporting compliance with Good Return’s policies/procedure, donor requirements, and Cambodian government law and regulations. The role also encompasses office management, procurement, logistics, and assisting with human resource tasks, such as recruitment support, onboarding activities, organizing organizational inductions, completing HR checklists, and ensuring that the employment status of Cambodia-based staff complies with the Cambodia labor law, Prakas or other relevant regulations. This person supports liaison with internal teams, external partners, and government authorities, particularly General Department of Taxation (GDT), the Ministry of Foreign Affairs and International Cooperation (MoFA), Ministry of Economy and Finance (MEF), the National Social Security Fund (NSSF), the Ministry of Labor Vocation and Training (MoLVT), Accounting and Auditing Regulator (ACCAR).
Position purpose
The Administrtaive & Finance Officer provides essential financial and administrative support for the finance team for Cambodia, enabling them to deliver effective financial management and support to other teams across different countries and headquarters more efficiently. By handling routine financial and administrative tasks in Cambodia, the position will help ensure accurate financial management, compliance, and smooth functions and systems, allowing the finance team to focus on more complex financial analysis, planning, and contributing to the organization’s effective operations as a whole.
- Finance & Accounting Support (50%)
- Financial Transactions and Record Management
- Process accounts payable and receivable, including invoices, staff expenses, and reimbursements.
- Maintain accurate financial records and ensure timely data entry into accounting systems.
- Maintain organized finance filing systems (physical and electronic) in accordance with audit requirements.
- Ensure all financial documents comply with organizational policies and donor requirements.
- Payment Processing
- Prepare payment vouchers and supporting documentation for approval.
- Prepare bank transfer forms, and cash payments when required.
- Ensure proper authorization is obtained before processing payments.
- Cash and Bank Management
- Assist with petty cash management and perform regular petty cash reconciliations.
- Reconcile bank accounts and credit card statements on a regular basis.
- Support documentation for banking transactions when required.
- Financial Reporting and Compliance
- Assist with month-end and year-end financial closing processes.
- Support preparation of budgets, financial forecasts, and financial reports.
- Ensure compliance with financial policies, procedures, and regulatory requirements.
- Assist with procurement processes in line with organizational procurement policies.
- Finance process management
- Documenting and mapping finance processes
- Continuous improvement of finance processes
- KPIs:
- Financial Transactions and Record Management – Record all financial transactions accurately in the accounting system and maintain complete supporting documentation.
- Payment Processing – Process vendor and staff payments on time and ensure all payments are properly reviewed and approved.
- Cash and Bank Management – Monitor cash balances, manage petty cash, and perform regular bank reconciliations.
- Financial Reporting and Compliance – Prepare monthly financial reports and ensure compliance with internal financial procedures and regulations.
- Administration support and office management (35%)
- Oversee day-to-day office operations in Cambodia.
- Maintain organized administrative filing systems (physical and digital).
- Provide administrative and logistical support for external training, workshops, and meetings with partners and other events (celebrations) of Good Return in Cambodia.
- Ensure logistics arrangements are prepared and confirmed prior to event start times.
- Support Good Return staff/volunteers, who visit or work in Cambodia with travel arrangements including transportation, accommodation, and travel documentation.
- Maintain office supplies and coordinate with suppliers and service providers.
- Ensure Cambodia office fixed assets are controlled and stationery records are accurate and up to date.
- Manage Security Guard and Housekeeper to ensure that their services promote a safe, clean and secure office environment.
- KPIs:
- Achieve higher satisfaction from staff and visitors regarding office support, logistics, and administrative services.
- Maintain accuracy and regular updates of office asset, stationary and filing records (manual and digital)
- Timely and effective security, cleaning and maintenance services
- Human Resource support (15%)
- Ensuring Cambodia employment practices comply with Cambodia law, Prakas, and relevant regulations
- Assisting the HR & Operations team with the recruitment processes for staff based in Cambodia
- Supporting onboarding activities and organizing staff inductions with support from HR & Operations team
- KPIs:
- Compliance with Cambodia Labor Law, Prakas, and regulations
- High satisfaction for the recruitment and onboarding process
- Bachelor's Degree in Accounting, Finance, Business Administration, Management, or a related field is preferred
- At least of relevant experience in finance, administration, or office support for 2 to 3 years
- A commitment to Good Return’s vision of a world without poverty
- Proven experience in financial management, accounting, budgeting, and expense control.
- Demonstrated experience in office administration and operational support, ensuring organization efficiency.
- Understanding of accounting principles and financial processes.
- Experience with accounting software (e.g. Dext, Xero, QuickBooks, or similar).
- Strong organizational skills with the ability to manage competing priorities.
- High attention to detail and accuracy in finance and administrative tasks.
- Strong written and verbal communication skills.
- Experience working with NGOs or INGOs is preferred.
- Experience working in a not-for-profit or charity environment.
- Knowledge of grant reporting and donor compliance.
- Eligibility for a Police Check / Working With Children Check.
- High level of integrity and confidentiality.
- Proactive, reliable, and adaptable.
- Ability to work independently and collaboratively in a small team.
