Administration Specialist with GIZ Office Phnom Penh

BTDC-ID: 11358

Closing Date: 04-Aug-2021

Administration Specialist

Contact Name

Ms. Dakmai Ang

Email

dakmai.ang@giz.de

Announcement Description

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a service enterprise for development cooperation with international operations and global experience. Owned by the Federal Republic of Germany, the organisation operates as a private-sector enterprise with a development policy mandate: to make sustainable improvements to the living conditions of people in the countries we operate in. The organisation’s business area - GIZ International Services - is the vehicle for offering GIZ’s services to international clients.

GIZ CRAS focuses on „Strengthening the resilience of poor population groups to climate change in selected ASEAN states, taking special account of the impact of COVID-19 in Cambodia and Viet Nam. In Cambodia, the project is cooperating with the Ministry of Agriculture, Forestry and Fisheries (MAFF) and supports value chain actors in particular smallholder farmers of cassava and cashew. The project is composed of 4 outputs: 1) Capacity Development for climate-resilient production methods, 2) Improving the cooperation along the value chain, 3) Strengthening the technical capacities of public and private stakeholders and 4) Regional level: Public and private stakeholders are informed about experiences in climate resilience. The project is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ) from March 2021 to February 2024 with a contribution of up to six Million Euro.

We are seeking for a candidate for the position below (local contract):

Administration Specialist Apply Now

Category: Accounting, Business Administration, Exec. / Management
Type : Job Opportunity
Location: Phnom Penh
Schedule: Full-time
Salary: N/A

Duties

PROCUREMENT / FINANCING
Guides and supports technical staff in the procurement processes for consumables, goods, services, utilities, venue arrangements, etc.
Guides and supports the technical staff in the processes regarding local subsidy and financing agreements
Guides and supports technical staff in preparing necessary contract forms and supporting documents for goods and services to be sent to CO/HQ
Issues and manages all procurements of goods and services under the project’s threshold as per GIZ regulations
issues and manages all local subsidy agreements under the project’s threshold as per GIZ regulations
Conducts commercial suitability reviews (KEP) of potential recipients of local subsidy or financing agreements
Follows up outstanding invoices, settlements and calls for disbursements from the suppliers / service providers / recipients
Verifies vouchers received from the supplier/service providers and makes sure supporting documents are correct and complete before submission for payment processing
OFFICE ADMINISTRATION
Maintains the project’s inventory records in OnSite Asset software as well as in Excel and maintains the project’s digital equipment and materials file (DMS)
Conducts annual physical inventory checks as per GIZ regulations
Assists the technical staff to estimate budget plans for contracts, workshops, trainings and events
Participates in responding to monthly accounting error sheets regarding procurement / financing and corrects any errors/mistakes in due time
Participates in responding to annual internal control reports regarding procurement / financing and corrects any errors/mistakes in due time
Deputizes for the project’s Finance Officer when absent/on leave
SUPPORT AND COLLABORATION
Provides support and advice to the project’s team on administrative, procurement and financing-related processes and rules
Coordinates with relevant CO staff regarding all procurement and contractual matters to ensure timely processing of requests
Maintains a good flow of communication within the project’s team and CO
Orients new staff members on GIZ processes and rules

Requirements

University degree in relevant specialisation and qualification in business administration desirable (equivalent of BA or MBA)
Minimum of 4 - 5 years of experience in a comparable position
Strong record of professional expertise and integrity in his/her field
Demonstrated ability to work with flexibility, efficiency and results orientation.
Excellent management skills
Willing to take initiative and capable of working independently for various subjects related to administration and procurement contracts
Good organizational skills with ability to work efficiently under pressure and to handle multiple tasks
Eagerness to upgrade and develop new skills concerning the tasks to be performed (corresponding measures are agreed with management)
Good working knowledge of IT and communication technologies and related applications (MS Office, Excel, Outlook)
Effective communication and fluency in written and spoken English and Khmer

Interested applicants who meet the requirements should send to the e-mail provided in the contact details:

A cover letter briefly describing and justifying how the candidate meets the above-mentioned requirements
An updated CV (Certificates should not be included with the application)

Women and people with disabilities are encouraged to apply.

Only short-listed candidates will be contacted.

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