Admin & Property Officer
Position Circumstances
- Career Category: Business Administration, Exec. / Management
- Schedule:Full-time
- Salary: Negotiable
Location: Cambodia
Reports To: HR Manager
Business Unit: English Language Teaching
Position Purpose
The Admin and Property Officer is primarily responsible for overseeing and monitoring the organization’s new building construction project to ensure quality, compliance and timely completion according to approved plans and standards. The role involves close supervision of the construction company, regular site inspections, progress reporting to the in-line manager and coordination with contractors and suppliers.
In addition, the Admin and Property Officer supports general office administration, property management and procurement activities to ensure smooth day-to-day operations of the organization.
Duties & Responsibilities:
- Construction Oversight & Property Management
- Oversee the overall implementation of the new building construction project to ensure work is completed in line with approved designs, specifications, budget and schedule.
- Conduct regular site inspections to monitor construction progress, quality of materials, workmanship, and adherence to safety standards.
- Coordinate with the construction company, engineers, architects, and relevant authorities to resolve on-site issues promptly.
- Track construction milestones and ensure the contractor meets agreed deadlines and deliverables.
- Review and verify construction-related documents such as progress reports, work schedules, and completion certificates.
- Prepare and submit detailed site inspection and progress reports to the Country Manager on a regular basis.
- Maintain proper documentation of all construction activities, correspondence, and approvals.
- Support the organization in property handover, maintenance, and facility setup upon completion.
- Office Administration & Facility Management
- Manage day-to-day administrative operations to ensure an efficient and safe office environment.
- Oversee the maintenance and servicing of office facilities, furniture, and equipment.
- Maintain inventory and asset records for office supplies and equipment.
- Coordinate procurement activities and manage relationships with vendors and service providers.
- Support staff travel arrangements, meetings, and logistical needs.
- Assist with onboarding of new staff and support internal events in coordination with HR
- Reporting & Coordination
- Liaise effectively with contractors, suppliers, and internal departments to ensure smooth coordination.
- Ensure all administrative and property-related activities comply with organizational policies and safety standards.
- Perform other duties as assigned by management.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Bachelor's Degree in Business Administration, Management, or related field.
Work History:
- Experience in office administration, operations, or a related role is preferred for 2 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Experience in vendor management, building construction processes and office logistics preferred.
- Strong organizational and multitasking skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English and Khmer.
- Strong interpersonal skills with ability to work with staff at all levels.
Soft Skills
- High attention to detail, reliability, and confidentiality.
- Ability to work independently and as part of a team.
