Admin, Finance, and Human Resource Coordinator
Position Summary Expectations - Duties, Responsibilities
Reports to : Executive Director
Starting date : As soon as possible
Employment : Initial contract till the end of 2023, with a 3-month probation,
Salary : To be discussed
- Finance
- Bookkeeping (QuickBooks)
- Prepare Monthly / Quarterly / Yearly Reports
- Budgeting process, Budget forecasting, Budget revision
- Monitor Budget, Communicate over and under-spending to relevant staff
- Attend monthly meetings with the project management team about budget versus expense report
- Work closely with program staff and provide necessary support on finance issues
- Ensure compliance with grant/donor conditions
- Ensure compliance with finance and accounting policy
- Analyse project data, check and consolidate all necessary activities
- Responsible to coordinate and facilitate the external audits
- Cash/Bank reconciliation, Control Cashflow management
- Prepare monthly tax declarations and E-filling
- Arrange Staff Salary, Benefits
- Review Financial transactions, Adjusting Entries, Closing Entries, Prepare Financial Reports
- Response to deadline tasks on time
- Filling classification
- Admin & Human Resource
- Prepare Staff contracts,
- Support logistic / Procurement process (Purchasing Equipment, Furniture, Office Supplies, Stationaries…)
- Control Assets list
- Arrange Visa extensions and work permits for international staff, Book flights also
- Provide support in travel arrangements for staff, field visit
- Provide overall support to the office to ensure compliance with policies and procedures and accountability standards
- Support ED in ensuring that timesheets of staff are produced with the correct time allocation and budget code.
- Prepare NSSF Payment
- Issue Invoices to collect membership fees, prepare vouchers, receipts
- Submit the yearly report to MoI
- Prepare Admin letters
- Ensure all documents are kept in the right places
- Supervise cleaner, Driver, Guard, Cashier
- Qualifications and Requirements
- Diploma in business administration and finance management or any related field.
- At least 3 years of work experience in administrative, financial, and human resource management preferably with NGOs.
- Has passion in the Cambodian education sector
- Good written and oral communication skills in English and in Khmer
- Skilled with computer programs: MS Word, Excel, and Outlook.
- Knowledge of Quick Books is required
- Demonstrated capacity and commitment to work in the role of service provider to people from diverse backgrounds, especially in the education field.
- Open, flexible attitude, and a team worker with good communication skills.Flexible and committed to social change with a learning attitude
