Admin Executive Cum Assistant HR
Position Circumstances
- Career Category: Admin / Supervisory, HR, Assistant
- Schedule:Full-time
- Salary: Negotiable
Department: HR & ADMIN
Report to: HR Supervisor (SCM)
Authority
- To arrange Car & manage drivers
- To Manage office & Cleaner
Working Environment
- Time inside office : 90%
- Time outside office : 10%
Working Relationship
- Internal: All Departments
- External: Customer
Duties & Responsibilities:
- For Admin Tasks:
- Provide clerical and administrative support to Finance supervisor and employees at office and site regarding to admin activities, policies, working processes and procedures.
- Responsible for acting as the first contact person for visitors and callers to PEB office. This includes receives visitors and directing them to appropriate department.
- Responsible for arranging logistics to welcome customers: meeting room, beverage …
- Responsible for updating internal office telephone directly/ list
- Reviews company cars mileage, overtime and other expenses on a monthly basis.
- Arrange and manages car schedule of delivery daily
- Instructs and manages messengers and office cleaner to do all administrative tasks, cleaning and documents delivery.
- Be responsible for incoming and outgoing mails and packages via normal and courier service.
- Be responsible for offices supplies such as stationery and pantry inventory at cost efficient and quality levels
- Assists in planning and preparation of meetings, seminars, presentation, conferences, company trip, social/outdoor activities ….. that hosting by HR
- Manage and update the staff attendance by monthly with deadline 25th of each month
- Book air ticket of all staffs as per request
- Assists in managing office facilities maintenance including of furniture and fixtures, office security
- Arranges hotel accommodation, transportation means …. For staff and guest as request.
- Support admin in all administration skill:
- Office fitting out (if any) and office decoration
- Office supplies: office furniture and office machines at cost efficient and quality levels
- Purchases of all items for work of administrative nature relating to office such as card visit, letter head, envelopes, gifts, ferry tickets etc…
- Office expense records.
- For Human Resource Tasks (Will training more, if you have no experience on this tasks) :
- Recruitment & Staffing, Coordinate the recruitment process from manpower request to onboarding, Conduct initial HR interviews and coordinate technical interviews with relevant departments, Monitor recruitment status and follow up with hiring managers to avoid unnecessary delays, Build and maintain a candidate database for future recruitment needs.
- Attendance, Leave & Timesheet Management, Attendance, leave, and timesheet records are accurate and submitted on time for payroll and management reporting.
- Labour Compliance & Legal Documentation, HR administration is maintained in accordance with applicable laws, regulations, and company policies.
- Employee Engagement & Company Culture, HR contributes to a positive, professional, cooperative, and engaged workplace environment.
- Other Responsibilities, Maintain a professional attitude when dealing with employees, candidates, managers, and external parties, Ensure all assigned tasks are completed accurately and within the required timeline.
Expected Profile of Candidates
Languages:
- English - Good
Qualifications:
- Bachelor's Degree in finance/ Accounting or Business Administration
Work History:
- Accountant or admin filed for 3 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Good English both of speaking and writing
- Good English in speaking and writing
Soft Skills
- Good Customer Service and interpersonal skills.
- High degree of honesty/integrity, persuasiveness and passion.
- Dynamic, assertive, enthusiastic and pro-active personality
Site Engineer (4 Positions)
Position Circumstances
- Career Category: Engineer - Civil, Engineering, Construction
- Schedule:Full-time
- Salary: Negotiable
Location: Phnom Penh, able to traveling to province
Sex: Male
Age: >23
Objective
- Ensure that assigned project deliverables are met PEB standards about safety, quality and projects schedule.
Working Environment
- Time inside office: 10%
- Time outside office: 90%
Working Relationship
- Internal: CSD & CMD Cambodia.
- External: Customers.
Working Days and Hours:
- Monday to Saturday: 7:30am to 11:30am & 13:00pm to 17:00pm
- Lunch time: 11:30am to 13:00pm
Duties & Responsibilities:
- Represent on behalf of PEB Steel for the projects assigned.
- Co-ordinates with CSD – Cambodia for the timely delivery of materials to job site.
- Ensures the materials delivered to site are being unloaded in the required locations and stored properly.
- Jointly checks all materials delivered to site against packing list with subcontractor and customer. To obtain both parties signature in the Packing list.
- Check installation drawings against quantities in packing list for shortages of material.
- Ensures correct level and survey are carried out during anchor bolt setting.
- Communicate with clients and their representatives (site manager, engineers and surveyors), including attending regular meetings to keep them informed of progress and take minutes of all necessary meetings on behalf of company.
- Plan the work and efficiently organise with subcontractor in order to meet agreed deadlines.
- Carry out day-to-day management of the site, including monitoring subcontractor and QC inspections on the work of subcontractors.
- Ensures Materials and machines at job sites are utilized in an economic, effective and efficient manner.
- Resolve any unexpected technical difficulties and other problems that may arise.
- Ensures Daily reports are prepared and filed on daily basis.
- Ensures packing list and drawings are filed correctly in site office for quick reference.
- Ensures all QC reports prepared and submit to CSD on periodical basis.
- Conducts QC inspections during installation on site and strictly adhere with PEB Quality policy to ensure work performed are in accordance with the specifications.
- Control and monitor safety activities as safety officer and strictly adhere with all safety procedures to ensure contractor comply with PEB safety policy.
- Co-ordinate with Safety team to conduct Inspections on site safety against the standard check list for site safety, security and cleanliness in a periodical basis.
- Conduct Toolbox meetings at site in a periodical basis. (subject to site requirement)
- Record and report to Project Manager regarding any/all accidents at job site.
- To assist in other duties whenever instructed by Project Manager during Non-Production time.
Expected Profile of Candidates
Languages:
- English - Good
Qualifications:
- Bachelor's Degree in Civil Engineering or Mechanical Engineering.
Skills & Knowledge:
General & Technical Skills
- Able to speak English with good communication skills. (written and oral)
- Knowledge of Cambodia civil building and health and safety legislation.
Soft Skills
- Strong analytical and problem-solving skills.
- Strong teamworking
- Good health.
- Hard working and diligent.
- Be punctual and neat in appearance.
- Willing to travel and be based out of Phnom Penh if required.
