Admin Assistant
Reports to: HR and Admin Manager
Working hour: Monday-Friday, 7:30am-5:00pm (90 minutes lunch break)
Role Description:
Admin Assistant will be undertake the duties that controlling stock, and assist HR and Admin Manager on tasks as the described below:
- Administrative
- Oversee School equipment and ensure that equipment/ assets are rightly use and returned properly
- Control on office supplies, stationary supplier, kitchen supplies, class supplies, student supplies and make sure purchase are requested and have available in stock.
- Support on daily Operations
- Yearly count and update of fix asset each year, and preparing monthly expanse report on supplies.
- Assist in preparing staff retreat such as organizing events, accommodation and travels, etc
- Control and monitor any request to booking the meeting room, coordinator on slide projector and make sure it’s well organizing
- Working closely with other department and staff to organizing school activities such Parent Morning, Parent Teacher Conference, Professional Development Day, etc
- Organize training sessions, workshop and activities for the department section in charge.
- Any other task as assigned by HR and Admin Manager
- Bachelor’s degree of Administration, General Management or related field
- Minimum 1 year of working experience in the specific field
- Honest, highly responsible, and reliable
- Good computer literacy (Internet and E-mail, Ms. Word, Excel, Outlook)
- Ability to manage multiple tasks.
- Good at communication skills and self-motivated
- Good integrity, positive attitude, helpful, high commitment, competence, and motivation
- Good in English (Writing, Speaking, listening)
- Willing to work immediately.
Teaching Assistant
Working Hours: 7.30AM-5.00PM, Mon-Fri
Supervision: Under direct supervision of Head of Teacher Assistant
We are seeking a dedicated Teacher Assistant to support our early years and primary education programs at Bluebird British International School.
This role involves working closely with teachers to foster an engaging and nurturing learning environment for young students from diverse cultural backgrounds. The ideal candidate will be passionate about early childhood education and possess strong interpersonal skills.
- Classroom Support:
- Assist the lead teacher in implementing lesson plans and educational activities. Provide one-on-one or small group support to students as needed, helping with tasks such as reading, writing, and basic math.
- Supervise and engage students during classroom activities, ensuring a positive and inclusive learning environment.
- Assist in preparing classroom materials iincluding worksheet, homework, art and craft materials and exam paper
- Help with classroom organization and tidiness to ensure safe and healthy learning environment.
- Student Care:
- Assist students during meal times, support students with toileting needs, including helping with restroom routines, maintaining hygiene, and ensuring that students are comfortable and clean.
- Monitor students’ progress and behavior, providing feedback and support to enhance their learning experience.
- Help manage classroom behavior and address any issues fast and effectively.
- Support the emotional and social development of students, encouraging positive interactions and self-confidence.
- Assist in organizing and participating in school events, field trips, and extracurricular activities.
- Perform other related duties as assigned by the lead teacher or school administration.
- Education: High School Graduate to Associate’s degree or higher in Early Childhood Education, Primary Education, or a related field preferred.
- Experience: Previous experience working with young children in an educational setting.
- Strong interpersonal and communication skills, ability to work collaboratively in a team, and proficiency in classroom management techniques.
- Average English proficiency is acceptable. The ability to communicate clearly and effectively with students and staff is important.
- Patient, empathetic, and dedicated to the well-being and development of children.
Head of Teaching Assistant
Job Category: Classroom Teaching
Working Hours: 7.30AM-5.00PM, Mon-Fri
Report to: Deputy General Manager
Role Description:
The HTA will undertake the duties that coordinate and manage all TA schedules, movement and monitors their performances.
She/He is responsible and works closely with the Academic coordinator to ensure requests and materials are submitted and distributed in a timely and effective manner. The role also involves coordination of events such as Open House, PTC, IPC, and other school’s events. They will handle Ta Duty allocation as well as coordinating parent movement on the day of events. The HTA will work closely with Front Desk to ensure the complaints management and requests from parents are distributed, addressed and delivered. She/He will coordinate arrival and dismissal so that all students are received safely and dismissed in same manner. The Head of Teaching Assistant will be responsible for the movement and training of Teaching Assistants and will work with management to ensure the employees are instructed in school ethos and operations and will be responsible for the reporting of incidents and complaints that arise from the day-to-day work of the Teaching Assistant.
- Coordinate, construct and display TA schedules and rosters for daily allocation of duties
- Liaise with Front desk to coordinate personnel for Open House, PTC, IPC, and other school’s events
- Liaise with FD and parents to ensure all communications are clearly related to stakeholders
- Instruct TA’s in setting up equipment and helping to prepare the classroom for lessons, tidying up afterwards and helping with displays.
- Helping organize and parent liaison with school trips, events and outings
- Work Closely with Administration team to ensure all stationary and material requests are logged, collected, purchased and distributed to correct class
- Coordinate, construct and manage Open House, PTC, IPC schedules and TA allocation
- Collate, and distribute Field trip information and rosters
- Complete monthly updates of TA duty rosters
- Coordinate and manage substitutes in the event a TA is Ill and unable to attend work.
- Liaise and translate for Teachers and management staff when parents are on site for meetings, conferences or events
- Work closely with principal and programs coordinator/Academic to monitor, assess and evaluate performance
- Work with HR and Administration Department in hiring and training new TAs
- Act as a liaison between management and TA’s to ensure school policy is adhered to
- Act as a liaison between management and TA’s to ensure school based training is performed and skills are being utilised
- Provide and participate in any additional training necessary during Professional Development days
- Bachelor degree in Education or related fields
- At least 2 years working experience Teaching Assistant, Academic Coordinator, Supervisor in education or related fields
- Extensive knowledge on IEYC and IPC
- Strong knowledge in child development, child welfare and safeguarding
- Good at computer literacy
- Able to handle multi tasks
- Good communication and team work
Marketing Assistant
Reports to: Deputy IT & Marketing Manager
Working hour: Monday-Friday, 7:30am-5:00pm (90 minutes lunch break)
Role Description:
The Marketing Assistant will support the marketing team in organizing school events and creating content that promotes the school’s brand and activities. This role plays a vital part in executing event logistics and assisting in the development of promotional materials across digital and print platforms. The ideal candidate will be proactive, detail-oriented, and eager to contribute to a creative and collaborative team environment.
- Assist in the planning and coordination of school events such as open houses, festivals, parent-teacher meetings, and graduation ceremonies.
- Support in developing event schedules, coordinate logistics, and communicate with vendors, staff, and stakeholders including venue setup and catering.
- Support in the setup and breakdown of events, ensuring smooth on-site operations.
- Help manage event budgets under the guidance of the Deputy IT & Marketing Manager.
- Assist in promoting events through social media, email newsletters, and printed materials (flyers, posters, etc.).
- Collect feedback and conduct basic research on competitor schools or marketing trends
- Assist in the development of written and visual content for marketing purposes, highlighting student achievements and school activities.
- Help manage and update the school’s social media channels (e.g., Facebook, Instagram) with engaging content.
- Maintain the content calendar and ensure timely delivery of content aligned with the school’s marketing objectives.
- Bachelor’s degree in Public Relations, Marketing, or a related field.
- Minimum 1 year of working experience in the specific field, preferably in an educational or international setting.
- Strong organizational and multitasking abilities.
- Creativity in content creation and event planning.
- Experience with social media management and digital marketing.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and meet tight deadlines.
- Knowledge of event logistics and budgeting
Admissions and Customer Service Executive
Department: Admissions and Customer Service
Reports to: Admissions and Customer Service Manager
Working hour: Monday-Friday, 7:30am-5:00pm (90 minutes lunch break)
Job Summary
To assist the Admissions and Customer Service Manager in delivering a high-quality experience to parents, students, and stakeholders by managing admissions processes and providing excellent customer service.
- Assist CSM to welcome children and their parents by greeting them in person or on the telephone; answering or directing inquiries
- Ensures that all contacts with parents (e-mail, walk-in, SMS or phone) and provides them with a personalized customer service experience of the highest level
- Through interaction with parents on the phone, uses every opportunity to build their interest in the school’s products and services
- Assist the CSM to call and follow up the communication with the customer and parents for their enrolment, attendance and incident report.
- Assist CSM to receive and handle comments, inquiries and complaints, provide appropriate solutions and alternatives within the time limits, follow up to ensure the solution and pass to school principal.
- Provide pricing and delivery information to customer and parents
- Create, update, manage, and maintain students' account in database, excel, and hard copy.
- Control and update the student attendance, student leave record, birthday date, staff leave, incident record and other document related to students.
- Call to make appointment and follow up with parents about the meeting
- Update the food menu monthly
- Keep information up to date to Customer Service Manager
- Follow up the clients and compile their feedbacks
- Develop the forms for incidents and customer service report.
- Bachelor’s degree of Administration, General Management or related field
- Minimum 1 year of working experience in the specific field
- Honest, highly responsible, and reliable
- Good computer literacy (Internet and E-mail, Ms. Word, Excel, Outlook)
- Ability to manage multiple tasks.
- Good at communication skills and self-motivated
- Good integrity, positive attitude, helpful, high commitment, competence, and motivation
- Good in English (Writing, Speaking, listening)
School Librarian
Department: International
Report to: Secondary Academic Coordinator
Working hour: Monday-Friday, 7:30am-5:00pm (90 minutes lunch break)
Job Summary:
The School Librarian supports students and staff by managing library resources, fostering a love of reading, and promoting information literacy. This role involves curating diverse collections, collaborating with teachers to integrate library services into the curriculum, and creating a welcoming, inclusive library environment.
- Library Management:
- Maintain an organized and up-to-date collection of print, digital, and multimedia resources.
- Catalog, classify, and manage the inventory of library materials.
- Oversee library operations, including budgeting, equipment maintenance, and record-keeping.
- Student Engagement:
- Promote a culture of reading by recommending books and organizing events like book clubs and reading challenges.
- Assist students in developing research and information literacy skills.
- Provide guidance on using library resources and technologies effectively.
- Technology Integration
- Manage digital resources, including e-books, databases, and educational software.
- Stay updated on emerging technologies to enhance library services.
- Support students in using library-related technologies and platforms
- Library Environment:
- Foster a safe, inclusive, and welcoming space for all students.
- Organize and display materials to encourage exploration and discovery.
- Enforce library policies and maintain a conducive learning atmosphere.
- Professional Development and Collaboration:
- Stay informed about trends in education, literacy, and library sciences.
- Participate in staff meetings, professional development workshops, and school events.
- Bachelor’s degree in Education or a related field.
- Experience working in a school or library setting is preferred.
- Passion for literacy and education.
- Effective communication and collaboration skills.
