Admin Assistant
Position Circumstances
- Career Category: Exec. / Management, Admin / Supervisory, Business Administration
- Schedule:Full-time
- Salary: Negotiable
Schedule: Full-time, 9:00 am - 5:00 pm, Monday-Friday
The Administrative Assistant will support the daily operations of the office administration team by assisting with office coordination, documentation, scheduling, and general administrative tasks. This role is suitable for fresh graduates looking to gain hands-on experience in office administration and workplace operations.
** Please note that this job may involve attending events/Concerts in the evenings, weekends, or public holidays. **
Duties & Responsibilities:
- Support in preparing letters, forms, and administrative reports.
- Assist in filing, organizing, and maintaining both physical and digital documents–Google Drive, Good Docs, and Google Sheets.
- Help coordinate meeting schedules, room bookings, and meeting setup (equipment, refreshments, materials).
- Receive, sort, record, and distribute documents, quotations, invoices, receipts, and related correspondence.
- Communicate with suppliers and service providers regarding office maintenance and minor repairs.
- Assist in checking Grab reports and ensure proper and correct usage by staff.
- Support monitoring, checking, and updating office supplies, stationery, and pantry items.
- Assist in preparing and supporting office events, celebrations, and internal activities.
- Assist in checking and replenishing office and meeting room supplies, and maintain diffuser machines as needed.
- Support the admin team with data entry tasks and updating tracking sheets (e.g., staff attendance diary, office Slack check-ins).
- Provide front desk support as needed, including greeting visitors and answering calls from the Amass Receptionist to confirm visitors are on the correct floor.
- Support communication with the Amass Building Management team regarding parking, office spaces, access cards, and advertising display requests.
- Assist in coordinating staff travel arrangements, accommodation bookings, and related documentation (if applicable).
- Help monitor office cleanliness and report any issues to cleaning or maintenance teams.
- Support inventory tracking of office assets and equipment.
- Assist with onboarding support for new staff (e.g., desk setup, basic office orientation, access coordination).
- Perform other administrative and clerical duties as assigned by the supervisor.
Expected Profile of Candidates
Languages:
- Khmer - Good
- English - Good
Qualifications:
- Bachelor's Degree in Business Administration, Management, or related field.
Skills & Knowledge:
General & Technical Skills
- Basic computer skills (Microsoft Word, Excel, Google Drive), Asana, and Slack.
- Good communication skills in English and Khmer.
- Ability to handle confidential information with professionalism.
Soft Skills
- Good organisational and time-management skills.
- Positive attitude, willingness to learn, and ability to work in a team.
- Attention to detail.
- Good problem-solving skills.
- Flexibility in any situation.
- Ability to multitask in a fast-paced environment.
