Admin and Procurement Technical Officer (1 Position)
SUMMARY OF THE ROLE
The Admin and Procurement Technical Officer serves as primary focal point of operational efficiency at Hagar's office, balancing two essential organizational functions. This role dedicates 50% of its focus to procurement management, ensuring all acquisitions of supplies, services, and equipment strictly adhere to Hagar's Procurement Policy and Procedure while upholding the highest standards of governance and compliance across all operation administration.
The remaining 50% encompasses critical administrative responsibilities, including processing purchase orders, coordinating logistics, managing payment vouchers, and handling general administrative inquiries. By expertly managing these day-to-day operational tasks, this position enables to conjunction for program administration to concentrate on strategic initiatives and complex projects.
The Admin and Procurement Technical Officer plays a vital role in maintaining organizational effectiveness through meticulous attention to detail, strong procedural oversight, responsive administrative support and strategic procurement planning and leading.
- Strategic Procurement Planning & Oversight: Strategically lead and optimize Hagar Cambodia's comprehensive procurement operations and serves as the focal point for all procurement activities at Hagar Cambodia, ensuring efficient, transparent, and compliant (50%).
- Purchase Order and Suppliers’ alliance: Lead and facilitate all HC purchasing process and suppliers’ alliance while cultivating strategic supplier partnerships to maximize value, ensure operational efficiency, and advance organizational impact (25%).
- Logistical and Administrative: Provide comprehensive logistical coordination and operations administrative support, ensuring efficient resource management, streamlined processes, and strategic administration to optimize organizational
- Education and Experience:
- Bachelor’s degree in supply chain management, Business Administration, or a related field.
- Minimum 3 years of experience in procurement procedure, preferably in NGO or development sector
- Additional professional training in procurement and logistics management is advantaged.
- Demonstrated experience in procurement operations.
- Knowledge and understanding of best practice in procurement procedure, FNGO rules and regulations, project administration and follow-up, and contracts management.
- Proven capacity to work under pressure, meet deadlines, and set priorities.
- Strong organizational skills, attention to detail, and a proactive approach to problem-solving.
- Ability to work in a fast-paced environment with a strong sense of ethics and integrity.
- Knowledge/Skills:
- Strong understanding of procurement principles and best practices.
- Knowledge of Cambodian market conditions and supplier landscape
- Excellent negotiation skills and attention to detail
- Strong analytical and problem-solving abilities
- Highly computer literate with capability in email, MS office.
- Communicates with influence both written and spoken English.
- Demonstrate professional technical proficiency
- Excellent interpersonal skills.
- Personal Attributes:
- Understanding and commitment to Hagar’s core values, vision, mission, and strategic priorities
- Demonstrated ability to work with respect and professionalism in a culturally sensitive environment that is globally diverse.
- Solution seeking (Sees problems as opportunities)
- Proactive, patient, committed and teachable.
- Able to take independent action when required
- Willingness to work with a flexible schedule
- Always maintaining confidentiality.
- Strong leadership qualities.
