Admin and Finance Manager
Position Summary Expectations - Duties, Responsibilities
Reporting: President
Announcement Positions:
CIYA is seeking a qualified and potential candidate for the position of Admin and Finance Manager for 2022, it could be continued further depending on available funding.
Working Relationship:
- The AFM shall report directly to President, on all matters related to this contract;
- Other than those indicated above, this Contract does not create an employer-employee relationship between parties.
- Should there be any amendments in the contract, e.g. Terms of and scope of work, these should be agreed upon by both parties and confirmed in writing.
- Should this contract be terminated prior to its date of expiration, upon option of either the AFM or CIYA, it shall be upon the mutual agreement between the parties.
- A minimum period of one month must be given as notice if the contract is to be terminated.
- The AFM will be directly responsible and report to the CIYA President about the progress and challenges concerning the Finance and Admin daily transaction of unit especially its operation.
- Assist the Executive Director in the implementation of the ED role, including
- Liaising with members of the community, government, national and international organizations.
- Be a member of the CIYA Management Team, as per the TOR for the Management Team approved by the CIYA Board.
- Assist in preparation for and implementation of CIYA Board meetings.
- Staff management in the Admin and Finance Unit, including
- Implementing of CIYA’s staff policies with staff in the Admin and Finance Unit
- Orientating new Admin and Finance staff
- Overseeing or implementing staff performance management for staff in the Admin and Finance unit.
- Providing or arranging capacity development support to Admin and Finance Unit staff.
- Ensure implementation of CIYA’s financial policy
- Manage the running of the office
- Prepare staff and volunteer contract
- Have an active and lead role in developing the CIYA admin and finance
- system, including
- Develop or edit admin and finance policies and procedures, to be approved on behalf of CIYA membership by the CIYA Board.
- Leads and facilitates audit work and requirements with Audit Company.
- Leads the draft annual budget plan, then discuss with MT to finalize.
- Have an active and lead role in implementing the CIYA program, including
- Lead budgets for projects and proposals.
- Ensure compliance with CIYA admin, finance and staff policies
- Responsible for regularly reporting to the President for the management of his / her activities.
- Lead cash, bank reconciliation and cash flow forecasts.
- Coordinate to register with National Social Security Fund (NSSF) and make those payments.
- Coordinate to register with General Department of Taxation (GDOT) to pay tax.
- Responsible for maintaining the staff payroll, making associated payments and taxes.
- Have an active and lead role in reporting the CIYA program, including
- Lead monthly, Simi-annual and annual financial report, using Quick Books
- Lead monthly, quarterly and annual organization-wide budget reports to the President
- Lead donor reports as required by the President
- other admin and finance management tasks requested by the president
- Knowledge and qualifications:
- University Degree in financial / accounting and management
- Demonstrated experience in managing team
- Extensive understanding the linkage of indigenous issues from international to grassroots community
- Knowledgeable and adaptable to indigenous community environment and different indigenous ethnic groups.
- Skill and Experience:
- At least 2- or 3-year experience in managing budgets and administration with experience in the successful delivery of business services in a development and/or IP context;Demonstrated experience in successful management of complex and diverse partnerships.
- Demonstrated leadership skills including advanced capacity to develop and promote shared values, a common perspective, respect and trust.
- High level influencing and negotiation skills.
- Advanced capacity for effective communication and ability to build a common language with diverse stakeholder groups
- Project management skills, including good planning, monitoring and evaluation skills
- Advance computer skill
- Attitude and values:
- Good at team work.
- Participates in clear and regular communication with supervisor and team during meetings
- Be able to learn new thing and dedicate to do the assigned work.
- Uses clear and innovative thinking to solve problems and ensure supervisors are made aware of any risks
- Able to work under pressure and high commitment.
- A fast-learning person and willing to learn new thing and dedicate to do the assigned work,
- Self-directed and proactively seeks out opportunities
- Patience and persistence to develop relationships with a range of stakeholders
- Commitment to reflection and personal/ professional learning
- Honesty and integrity
- Accountable for own actions and working practices and accepts responsibilities and learns from mistakes
- Sensitive to IP women’s issues
