Admin & HR Intern (1 Position)
Position Summary Expectations - Duties, Responsibilities
Under the global responsibility of the CEO and direct supervision of Admin & HR Manager, the tasks of Admin & HR Intern will be to ensure the best quality of services on the Admin & HR tasks it would include:
- Greeting customers/visitors:
- Greeting customer/ visitor, answers telephone in a professional manner
- Preparing the folders and scan the documents for each, MoU, memo, addendum….
- Send & receive administrative letters to/from related stakeholders
- Preparing the stationary in the office including reports
- Control petty cash expense
- Monitor logbook of messenger, and security reports
- Assist in general administration (follow up staff info, maintenance, vender, quotations, invoice…)
- Assist in managing the back office as required from the supervisor
- HR tasks:
- Preparing the staff folders
- Preparing & collecting staff information
- Collecting and follow-up to get the leave form from the staff
- Assist in general HR tasks (job posting, schedule interview, collecting document…)
- Perform other duty as required from the supervisor
- University student /fresh graduate Business Administration related subjects
- Good communication and organizational skills
- Be able to communicate both Khmer and English
- Computer literate MS Word and Excel
- Willing learn, honest hard working
Finance Intern (2 Positions)
Position Summary Expectations - Duties, Responsibilities
Under the global responsibility of the CEO and direct supervision of Accounting Manager, the tasks of Finance Intern will be to ensure the best quality of services on the Finance tasks it would include:
- Controlling document & Update exchange rate
- Classifying document
- Filing document into proper folders
- Labeling folders
- Arranging classified document in ordinal number (bottom-up)
- Controlling document in & out (requested by other staff)
- Update daily exchange rate (exchange rate of holiday and weekends follow exchange rate of the last prior working day)
- Premium process and Receivable function (Partial)
- Issue invoice, debit note, or credit note based on policy and list
- Issue office receipt matching to the amount received.
- Update reference code & date in PKMIS
- Claim reimbursement process
- Print out claim approval summarizing report from PKMIS
- Call claimant to clarify payment process (if necessary)
- Send original claim reimbursement document to medical department
- Attach copied claim reimbursement document with the voucher
- Update voucher code & date in PKMIS
- Checking the documents from supplier/Staffs
- Receive invoice from suppliers with signature from relevant staffs
- Make sure that the invoice from supplier is not out of date
- Check supporting document (based on purchasing policy)
- Pass the invoice with supporting to supervisor
- Highlight some issue to supervisor (If any necessaries)
- Call to supplier for payment and flow up the invoice from supplier
- Prepare and Recording (Vouchers)
- Prepare and Submit voucher, document for approval to supervisor
- Recording transactions into Financial System (Quick Books) (If any)
- Manage stationeries in the department
- Check the availability of stationeries in stock
- Note stationeries which are needed to request from Admin
- Follow up the request and write the request form requesting stationeries for the dept.
- Count and check the stationeries receiving from Admin with the request
- Undertaking any other tasks as required by supervisor
- Process payment to staffs, suppliers
- Supervising on payment by cheque
- Banking process (transfer, deposit, get statement,)
- Deal with bank (Acleda, , WB, HKL…) esp if any issue
- Maintain finance documents and filling
- Other tasks required by supervisor.
- University student /fresh graduate in Accounting/Finance related subjects
- Good communication and organizational skills
- Be able to communicate both Khmer and English
- Computer literate MS Word and Excel
- Willing learn, honest hard working
