Accounting and Administrative Assistant
Position Summary Expectations - Duties, Responsibilities
Location: Phnom Penh and other provinces
Travel Required: Occasionally to remote area
Unit: Program: Phnom Penh
Start Date: Sebruary 2023
Report to: Chief Operating Officer
Contract1-year, possible extension
Salary: 250 – 300 USD and staff benefits
Probation period 3 months
Role and Responsibilities
Under the supervision of Finance and Administration Manager and in close coordination with colleagues in operational department, as well as support departments the Accountant/Administrative Assistant is responsible for the following duties:
- Accountant Duties
- Ensure sufficient cash supply, check, and enter all financial transactions into accounting software
- Issue check-payments bank to transfers supplier after verifying payment request
- Manage/follow-up balance sheet accounts.
- Perform monthly & yearly accounting closing and other necessary closing documents to dispatch to HQ in Italia.
- Check F&A manual for updated and implement new instructions and policies
- Be aware of financial procedures.
- Manage the treasury situation, make monthly forecast, and follow-up transfers from HQ in Italia.
- Up to the limit defined in the Financial Rules, review and approve supply request’s internal requests.
- Support F&A Manager in the yearly budget process, notably budget entries
- Manage the bank accounts in accordance with Helpcode procedures
- Reply to Accounting comments (internal audit) and take necessary actions
- Declare monthly income withholding tax with taxation office, process NSSF payment and insurance payment and other related duties.
- Administrative Duties:
- Handles correspondence with the headquarters, Helpcode offices, and regional Italia office regarding, vacations, End of Mission and other admirative information linked with the mobile staff members.
- Establishes the Mission’s official welcome file, briefs new staff and Helpcode visitors about Welcome procedures.
- Handles all formalities related to the establishment/extension of residence visas, permits, licenses etc for mobile staff based in Cambodia and is in charge of relevant contacts with Ministries and government offices.
- Assists with the travel needs including transportation, flight booking and hotel of Helpcode staff and visitors.
- Organizes the venue and accommodation for visitors and the project Activities and other events.
- Bachelor's degree in accounting, administration, or similar field.
- Minimum 1 years’ experience or fresh graduated in a similar position
- Cambodian national only
- Understand and respect HELPCODE’s mission
- Proven experiences in project implementation and project administration
- Proven experiences working at community level
- Proactive and creative
- Possess open-minded and positive attitude
- Excellent communication and facilitation skill
- Child protection and gender sensitive
